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Healthcare Staffing Agency Contract for Philippines

Healthcare Staffing Agency Contract Template for Philippines

This document establishes a legal framework for healthcare staffing services in the Philippines, governed by Philippine law including the Labor Code, Healthcare Practice Acts, and relevant Department of Health regulations. It outlines the terms and conditions under which a staffing agency provides qualified healthcare professionals to healthcare facilities, including hospitals, clinics, and medical centers. The agreement addresses crucial aspects such as professional qualifications, compliance requirements, liability provisions, and service delivery standards while ensuring adherence to Philippine healthcare regulations and labor laws.

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Healthcare Staffing Agency Contract

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What is a Healthcare Staffing Agency Contract?

The Healthcare Staffing Agency Contract serves as a critical document in the Philippine healthcare sector, establishing the professional relationship between staffing agencies and healthcare facilities. This agreement is essential when healthcare facilities need to engage with staffing agencies to fulfill their personnel requirements, whether for temporary, permanent, or project-based staffing solutions. The contract encompasses key provisions required under Philippine law, including compliance with the Labor Code, Department of Health regulations, and Professional Regulation Commission requirements. It addresses crucial aspects such as professional credentialing, service standards, liability allocation, and payment terms while ensuring protection for both the facility and the staffing agency. The document is particularly important given the Philippines' position as a significant source of healthcare professionals both domestically and internationally, requiring careful attention to regulatory compliance and professional standards.

What sections should be included in a Healthcare Staffing Agency Contract?

1. Parties: Identification of the Healthcare Staffing Agency and the Healthcare Facility, including their legal names, addresses, and registration details

2. Background: Context of the agreement, including the agency's credentials, licenses, and the facility's staffing needs

3. Definitions: Key terms used throughout the agreement, including healthcare-specific terminology and regulatory references

4. Scope of Services: Detailed description of staffing services, including types of healthcare professionals to be provided and specialties covered

5. Agency Obligations: Agency's responsibilities including screening, verification of credentials, and ensuring compliance with Philippine healthcare regulations

6. Healthcare Facility Obligations: Facility's responsibilities including providing safe working environment, orientation, and necessary equipment

7. Staff Qualifications and Requirements: Minimum qualifications, licenses, certifications required for healthcare professionals

8. Placement Process: Procedures for requesting staff, response times, and placement confirmation

9. Fees and Payment Terms: Pricing structure, payment schedule, and billing procedures

10. Quality Assurance: Standards for service delivery, performance monitoring, and complaint resolution

11. Compliance with Laws: Commitment to comply with Philippine healthcare, employment, and safety regulations

12. Insurance and Liability: Insurance requirements and allocation of liability between parties

13. Term and Termination: Duration of agreement and conditions for termination

14. Confidentiality and Data Protection: Protection of sensitive information and compliance with data privacy laws

15. Dispute Resolution: Process for resolving disputes under Philippine law

16. General Provisions: Standard legal clauses including notices, amendments, and governing law

What sections are optional to include in a Healthcare Staffing Agency Contract?

1. International Deployment: Include when agency provides international staffing services, covering additional requirements under POEA regulations

2. Specialized Services: Include when providing specialized healthcare professionals or services requiring specific protocols

3. Training and Development: Include when agency provides additional training or professional development services

4. Performance Incentives: Include when implementing performance-based incentives or bonuses

5. Emergency Response Procedures: Include for facilities requiring specific emergency staffing protocols

6. Telehealth Services: Include when staffing includes remote healthcare service providers

7. Joint Commission Compliance: Include for facilities requiring Joint Commission accreditation compliance

8. Pandemic Response Protocols: Include specific procedures for pandemic or public health emergency situations

What schedules should be included in a Healthcare Staffing Agency Contract?

1. Schedule A - Fee Structure: Detailed breakdown of fees, rates, and payment terms for different categories of healthcare professionals

2. Schedule B - Required Qualifications: Detailed specifications of required qualifications, experience, and certifications for each type of healthcare position

3. Schedule C - Service Level Agreement: Specific performance metrics, response times, and service standards

4. Schedule D - Compliance Checklist: List of required documentation, licenses, and certifications for healthcare professionals

5. Schedule E - Insurance Requirements: Detailed insurance coverage requirements and minimum coverage amounts

6. Appendix 1 - Standard Operating Procedures: Detailed procedures for staff placement, orientation, and management

7. Appendix 2 - Documentation Templates: Standard forms for staff requests, evaluations, and incident reports

8. Appendix 3 - Code of Conduct: Professional conduct guidelines for placed healthcare staff

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions















































Clauses





































Relevant Industries

Healthcare

Medical Services

Staffing and Recruitment

Healthcare Administration

Medical Facilities Management

Professional Services

Healthcare Education

Public Health

Relevant Teams

Legal

Human Resources

Compliance

Operations

Healthcare Administration

Risk Management

Procurement

Quality Assurance

Medical Affairs

Nursing Administration

Finance

Regulatory Affairs

Relevant Roles

Healthcare Facility Administrator

Hospital Director

HR Director

Legal Counsel

Compliance Officer

Medical Director

Nursing Director

Staffing Coordinator

Healthcare Operations Manager

Risk Management Officer

Procurement Manager

Chief Medical Officer

Chief Nursing Officer

Healthcare Quality Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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