A Letter of Authority to Travel is a crucial document in the Philippine legal framework, particularly when minors are traveling without both parents or legal guardians. This document becomes necessary in various scenarios, such as school trips, family vacations, or when a minor is traveling with only one parent or a designated adult. The letter must comply with Philippine legislation, including the Special Protection of Children Against Abuse, Exploitation and Discrimination Act (RA 7610) and IACAT guidelines. It serves as a protective measure against child trafficking and unauthorized travel of minors. The document typically includes comprehensive details about the minor, the authorizing guardian(s), travel itinerary, and accompanying adult(s). For international travel, additional requirements such as authentication by the Department of Foreign Affairs may be necessary.
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1. Letter Date and Location: Current date and place where the letter is executed
2. Addressee: "TO WHOM IT MAY CONCERN" or specific authority being addressed
3. Child Information: Full legal name, date of birth, passport number (if applicable), and current address of the minor
4. Parent/Guardian Information: Full legal name, relationship to child, contact information, and identification details of the person giving authority
5. Travel Details: Specific travel dates, destinations, purpose of travel, and accompanying person's details
6. Grant of Authority: Clear statement granting permission for the child to travel
7. Duration of Authority: Validity period of the travel authority
8. Emergency Contact: Contact information for emergencies
9. Signature Block: Space for parent/guardian signature, with name and date
10. Notarization Section: Space for notary public's acknowledgment and seal
1. Consent of Other Parent: Required when both parents' consent is needed or when addressing sole custody situations
2. Medical Authorization: Authorization for emergency medical treatment during travel
3. Accommodation Details: Information about where the child will be staying during travel
4. Financial Responsibility: Statement about who will be financially responsible for the child during travel
5. Return Travel Details: Specific information about return journey if different from outbound
6. Special Instructions: Any specific care instructions or restrictions during travel
1. Copy of Child's Birth Certificate: Certified true copy of the child's birth certificate
2. Copy of Parent's Valid ID: Photocopy of parent/guardian's government-issued ID
3. Child's Passport Copy: Copy of child's passport if traveling internationally
4. Court Orders: If applicable, copies of custody orders or relevant court documents
5. Travel Itinerary: Detailed travel schedule including flight numbers and accommodation details
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Child Protection
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Immigration Officer
Travel Agent
Legal Assistant
Paralegal
Education Administrator
School Principal
Embassy Visa Officer
Tourism Officer
Child Protection Officer
Family Law Attorney
Notary Public
Airline Check-in Staff
Border Control Officer
Student Affairs Coordinator
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