The Summary Dismissal Letter is a crucial document used in Philippine employment law when immediate termination of employment is necessary due to serious infractions or just causes. It represents the final step in the termination process, following a show-cause notice and investigation as required by Philippine labor laws. This document must carefully detail the grounds for termination, reference specific violations of company policies or laws, and demonstrate compliance with due process requirements. The letter should be drafted in accordance with Article 297 of the Labor Code of the Philippines and relevant DOLE guidelines, ensuring all procedural requirements are met to prevent potential wrongful termination claims. It's particularly important that the Summary Dismissal Letter includes clear documentation of the offense(s), reference to prior warnings if any, and specific legal bases for the termination decision.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department
2. Subject Line: Clear indication that this is a Notice of Termination of Employment
3. Reference to Previous Communications: Citation of prior written notice/show cause letter and any investigations conducted
4. Grounds for Termination: Specific just cause(s) for termination under Article 297 of the Labor Code, with clear details of the violation(s)
5. Facts and Evidence: Detailed account of the incident(s) or behavior leading to termination, including dates and specific examples
6. Legal Basis: Reference to relevant provisions of the Labor Code, company policies, and employment contract that were violated
7. Decision: Clear statement of immediate termination and its effective date
8. Final Instructions: Directions regarding return of company property, final clearance procedures, and collection of final pay
9. Closing: Formal closing, with space for signatures of authorized company representatives
1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that survive termination
2. Confidentiality Obligations: Include when reminding the employee of ongoing confidentiality obligations post-employment
3. Benefits Information: Include when there are specific benefits or entitlements that need to be addressed
4. Appeal Process: Include when company policy provides for an internal appeal mechanism
5. Security Protocols: Include when there are specific security measures or restricted access procedures to be implemented immediately
1. Prior Warning Letters: Copies of previous warnings or show cause notices issued to the employee
2. Investigation Report: Summary or full report of the investigation conducted regarding the incident(s)
3. Evidence Documentation: Relevant evidence supporting the grounds for termination (e.g., incident reports, witness statements, CCTV footage descriptions)
4. Final Payments Schedule: Detailed breakdown of final salary, benefits, and any deductions
5. Clearance Checklist: List of items and procedures to be completed for final clearance
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Retail
Information Technology
Healthcare
Education
Construction
Hospitality
Transportation and Logistics
Business Process Outsourcing
Telecommunications
Mining and Natural Resources
Professional Services
Real Estate
Energy
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Corporate Secretariat
Risk Management
Senior Management
Operations Management
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Compliance Officer
Employee Relations Manager
HR Business Partner
Labor Relations Manager
Chief Human Resources Officer
HR Operations Manager
Legal Manager
Department Head
Chief Executive Officer
Chief Operating Officer
Risk Management Officer
Corporate Secretary
Find the exact document you need
Vacation Letter To Boss
A formal vacation leave request letter to a supervisor, conforming to Philippine labor laws and professional standards.
find out more
Pregnancy Letter To Employer
A formal letter notifying an employer in the Philippines of an employee's pregnancy and requesting maternity leave benefits under RA 11210.
find out more
Employee Rejection Letter
A formal letter compliant with Philippine labor laws used to inform job applicants that they have not been selected for employment.
find out more
Employment Status Letter
A formal document under Philippine law verifying an individual's employment status, position, and terms of employment with an organization.
find out more
Letter For Permission To Be Absent From Work
A formal letter requesting authorized absence from work, compliant with Philippine labor laws and workplace regulations.
find out more
Application Letter For Municipality Job
A formal application letter for municipal government positions in the Philippines, following civil service requirements and local government regulations.
find out more
Application Letter For Lecturing Job
A formal application letter for a lecturing position that complies with Philippine educational and labor regulations.
find out more
Application Letter For Job Order In Government
A formal application letter used in the Philippines for temporary or project-based government positions, following Philippine civil service regulations and standards.
find out more
Application Letter For Employment Fresh Graduate
A formal employment application letter used in the Philippines by recent graduates to introduce themselves and their qualifications to potential employers, following Philippine labor laws and business conventions.
find out more
Supporting Letter From Employer
A formal employment verification document issued under Philippine law that confirms an individual's employment status and details for official purposes.
find out more
Non Renewal Of Employment Contract Letter
A formal notification letter used in the Philippines to inform an employee that their fixed-term employment contract will not be renewed, complying with Philippine labor laws and regulations.
find out more
Separation Letter From Employer
A formal employment termination document compliant with Philippine labor laws, outlining separation terms, final benefits, and clearance procedures.
find out more
Leave Letter For Personal Work
A formal request letter for personal leave from work in the Philippines, complying with Philippine Labor Code requirements and company policies.
find out more
Former Employee Reference Letter For Employee
A formal employment reference document compliant with Philippine law that verifies a former employee's work history and performance for prospective employers.
find out more
Work Reference Letter
A Philippine-compliant formal document that verifies previous employment details and professional performance, issued by former employers for employees' future career opportunities.
find out more
Letter For Employment As A Teacher
A formal employment offer letter for teaching positions in Philippine educational institutions, compliant with local labor laws and education sector regulations.
find out more
Job Contract Renewal Request Letter
A formal letter requesting employment contract renewal under Philippine labor law, outlining current position, achievements, and desired renewal terms.
find out more
Informal Letter For Job Application
A professionally casual job application letter used in the Philippines to express interest in employment opportunities while adhering to local labor laws and business practices.
find out more
Certificate Of Employment For Visa Application
A formal employment verification document issued under Philippine law that confirms an individual's employment status and details for visa application purposes.
find out more
Application Letter For First Time Job Seeker
A formal job application letter used in the Philippines by first-time job seekers, structured according to Philippine business standards and labor laws.
find out more
Job Experience Letter
A formal employment verification document governed by Philippine labor laws that certifies an individual's work experience and employment history with an organization.
find out more
Simple Job Application Letter
A formal job application letter compliant with Philippine labor laws and business practices, used to express interest in employment opportunities and introduce qualifications to potential employers.
find out more
Job Transfer Request Letter
A formal letter used in the Philippines to request an internal job transfer within an organization, complying with Philippine labor laws and company policies.
find out more
Letter Of Intent For A Job
A formal letter expressing intent to accept employment and acknowledging basic terms of employment under Philippine law.
find out more
Transfer Letter From Employer
A formal document under Philippine employment law that officially communicates and documents an employee's internal transfer within an organization, including new role details and modified terms.
find out more
Termination Letter For Absconding Employee
A formal notice of employment termination under Philippine law for an employee who has abandoned their work or gone AWOL, ensuring compliance with local labor regulations and due process requirements.
find out more
Request Letter For Experience Certificate From Current Employer
A formal letter under Philippine law requesting an official certificate documenting employment history and experience from a current employer.
find out more
Renewal Of Employment Contract
A Philippine law-compliant contract that extends and updates an existing employment relationship, outlining renewed terms and conditions of employment.
find out more
Notice Letter To Employer
A formal written communication from employee to employer in the Philippines, complying with local labor laws and regulations, used to notify official employment-related matters.
find out more
No Objection Certificate For Employee
A formal employer-issued document under Philippine law stating no objection to an employee's specific requested activities or changes in employment status.
find out more
Justification For Renewal Of Employment Contract
A formal document prepared under Philippine labor law requirements that justifies the renewal of an employee's fixed-term employment contract based on business needs and performance evaluation.
find out more
Employment Certification Letter
A formal document under Philippine law verifying an individual's employment status and details with an organization.
find out more
Employer No Objection Letter From Company
A formal document issued under Philippine law by an employer stating they have no objection to their employee's specific pursuits, such as new employment or visa applications.
find out more
Declaration Letter For Job Application
A formal declaration document used in Philippine job applications to verify the truthfulness of application information, governed by Philippine labor laws.
find out more
Clearance Letter From Employer
A formal document under Philippine law certifying that a departing employee has been cleared of all company obligations and accountabilities.
find out more
Work Letter From Employer
A formal employment verification document issued by employers in the Philippines, confirming an individual's employment status and details in compliance with Philippine labor laws.
find out more
Summary Dismissal Letter
A formal notice of immediate employment termination under Philippine labor law for serious misconduct or other just causes, requiring specific legal compliance and documentation.
find out more
Proof Of Residency Letter From Employer
A formal employer-issued document under Philippine law certifying an employee's residential address and employment status for official purposes.
find out more
Job Description Letter From Employer
A formal employment document under Philippine law that outlines job duties, responsibilities, and employment terms for a specific position within an organization.
find out more
Employment Letter For Tourist Visa
A formal employment verification letter issued under Philippine law to support an employee's tourist visa application to foreign countries.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)