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The Termination For Convenience Letter is a crucial document used in Philippine business operations when an employer needs to end an employment relationship without any fault or misconduct on the employee's part. This document is grounded in Philippine Labor Code provisions and must strictly comply with local employment laws, including requirements for notice periods and separation pay. It is typically used during business restructuring, operational changes, or strategic realignment where the position is no longer required. The letter must carefully balance the employer's right to manage their business with employee protections under Philippine law, including proper documentation of the termination process and clear communication of all entitlements and benefits. The document serves as both a legal notice and a formal record of the termination decision, requiring careful consideration of content and timing to ensure compliance with local regulations and minimize potential disputes.

1. Letter Header: Company letterhead, date, and recipient's complete contact information

2. Subject Line: Clear indication that this is a Notice of Termination for Convenience

3. Opening Paragraph: Reference to employment agreement and position of the employee

4. Termination Notice: Clear statement of termination decision and effective date, with reference to termination for convenience clause in employment agreement

5. Notice Period: Specification of the notice period being provided in accordance with Philippine labor laws

6. Final Pay and Benefits: Overview of separation pay, prorated 13th month pay, unused leave credits, and other statutory benefits

7. Company Property: Instructions regarding return of company property and handling of confidential information

8. Closing: Expression of appreciation and good wishes, followed by signature block