The Termination Of Room Rental Agreement is a crucial document used in the Philippines when either a landlord or tenant wishes to formally end their rental relationship. It is particularly important in ensuring compliance with Philippine rental laws, including the Rent Control Act of 2009 and relevant provisions of the Civil Code. This document should be used when both parties have agreed to end the rental agreement, or when one party exercises their right to terminate according to the original lease terms. It includes essential information such as the termination date, security deposit settlement, final utility payments, property inspection requirements, and mutual release clauses. The document provides legal protection for both parties by clearly documenting the agreed terms of termination and helping prevent future disputes regarding the end of the rental relationship.
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1. Parties: Identification of the Landlord/Lessor and Tenant/Lessee with their complete legal names and addresses
2. Background: Reference to the original rental agreement, including its date of execution and basic terms
3. Definitions: Definition of key terms used in the termination agreement
4. Termination Date: Clear statement of the effective date of termination
5. Security Deposit Settlement: Terms for the return or forfeiture of security deposit, including deductions if any
6. Final Payments: Details of any outstanding rent, utilities, or other charges to be settled
7. Inspection and Property Condition: Requirements for final inspection and the expected condition of the property upon surrender
8. Return of Keys: Procedure and timeline for returning all keys and access devices
9. Mutual Release: Statement releasing both parties from future obligations under the original rental agreement
10. Governing Law: Statement that the agreement is governed by Philippine law
11. Execution: Signature blocks for all parties and witnesses
1. Forwarding Address: Section for tenant's forwarding address for future correspondence, particularly relevant if security deposit will be returned later
2. Personal Property: Section addressing the removal or disposal of any tenant's remaining personal property, include if there are abandoned items to address
3. Repairs and Damages: Detailed section about specific repairs or damages to be addressed, include if there are outstanding maintenance issues
4. Utility Transfer: Procedures for transferring or disconnecting utilities, include if utilities are in tenant's name
5. Early Termination Fee: Include if the termination occurs before the original lease end date and fees apply
6. Confidentiality: Include if either party requires confidentiality about the termination terms
1. Schedule A - Property Inspection Report: Detailed checklist and report of the property's condition at termination
2. Schedule B - Security Deposit Calculation: Itemized list of any deductions from the security deposit
3. Schedule C - Outstanding Payments: Detailed list of any outstanding rent, utilities, or other charges
4. Schedule D - Photographic Evidence: Photos documenting the condition of the property at termination
5. Appendix 1 - Original Rental Agreement: Copy of the original rental agreement being terminated
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