The Vendor Evaluation Form is a essential business document used in the Philippine market to systematically assess and evaluate potential and existing suppliers. This document becomes necessary when organizations need to qualify new vendors, conduct periodic evaluations of existing suppliers, or compare multiple vendors for specific projects or ongoing business relationships. The form incorporates key evaluation criteria aligned with Philippine regulations, particularly RA 9184 and data privacy laws, while covering crucial aspects such as financial stability, technical capability, compliance status, and past performance. It serves as a risk management tool and helps organizations maintain a qualified vendor base while ensuring compliance with local legal requirements and industry standards.
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1. Vendor Information: Basic details including company name, address, contact information, business registration numbers, and tax identification details
2. Business Profile: Years in operation, core business areas, organizational structure, and key personnel
3. Financial Assessment: Financial stability indicators, annual revenue, credit rating, and bank references
4. Technical Capability: Equipment, facilities, technical expertise, and capacity to deliver required goods/services
5. Quality Management: Quality certifications, quality control processes, and standards compliance
6. Past Performance: Track record, major clients, completed projects, and references
7. Compliance and Certifications: Legal compliance, required permits, industry certifications, and regulatory compliance
8. Risk Assessment: Business continuity plans, insurance coverage, and risk management procedures
9. Evaluation Criteria: Scoring methodology and assessment parameters
10. Declaration: Vendor's declaration of information accuracy and consent for verification
1. Environmental Compliance: Assessment of environmental policies and sustainability practices - include for vendors where environmental impact is relevant
2. Health and Safety: Evaluation of health and safety policies and incident records - include for vendors providing on-site services or manufacturing
3. Information Security: Assessment of data protection and cybersecurity measures - include for vendors handling sensitive data or providing IT services
4. Social Responsibility: Evaluation of labor practices, community engagement, and social impact - include for high-profile vendors or those with significant social impact
5. Supply Chain Management: Assessment of supplier management and logistics capabilities - include for vendors involved in distribution or manufacturing
6. Innovation Capability: Evaluation of R&D capabilities and innovation track record - include for technology or service providers where innovation is crucial
1. Scoring Matrix: Detailed breakdown of evaluation criteria and scoring methodology
2. Required Documents Checklist: List of mandatory documents and certifications to be submitted
3. Performance Metrics Template: Template for recording and measuring vendor performance indicators
4. Financial Information Form: Detailed template for financial information submission
5. Reference Check Form: Template for conducting reference checks with previous clients
6. Site Visit Checklist: Checklist for conducting vendor facility inspections when applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Healthcare
Construction
Retail
Financial Services
Logistics and Supply Chain
Energy
Telecommunications
Professional Services
Food and Beverage
Pharmaceuticals
Mining and Resources
Agriculture
Education
Relevant Teams
Procurement
Supply Chain
Finance
Legal
Operations
Quality Assurance
Risk Management
Compliance
Internal Audit
Vendor Management
Strategic Sourcing
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Relations Coordinator
Quality Assurance Manager
Compliance Officer
Risk Management Specialist
Operations Manager
Finance Manager
Legal Counsel
Chief Financial Officer
Purchasing Officer
Contract Administrator
Supplier Development Manager
Category Manager
Sourcing Specialist
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