The Letter of Authorization UPS is a crucial document required for businesses operating in Saudi Arabia who wish to engage UPS for their shipping and logistics needs. This document is necessary to comply with Saudi Arabian customs regulations and commercial laws, which require explicit written authorization for agents to act on behalf of businesses. The letter establishes the legal relationship between the authorizing company and UPS Saudi Arabia, defining the scope of services UPS can perform, including shipping, customs clearance, and documentation handling. It's particularly important in the Saudi Arabian context due to strict customs requirements and the need for clear delegation of authority in commercial relationships. The document must often be authenticated by relevant authorities and may require bilingual preparation in both Arabic and English.
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1. Letter Head and Date: Company letterhead, date, and reference number of the authorization
2. Authorizing Party Details: Full legal name, address, and registration details of the company/individual granting authorization
3. UPS Details: Full legal name and address of the relevant UPS entity in Saudi Arabia
4. Scope of Authorization: Clear description of the specific activities and services UPS is authorized to perform
5. Duration: Validity period of the authorization
6. Declaration: Formal statement of authorization and compliance with Saudi law
7. Authentication: Signature block, company stamp, and any required legal attestation
1. Special Instructions: Include when specific handling requirements or instructions need to be documented
2. Customs Declaration Authority: Include when authorizing UPS to handle customs clearance and documentation
3. Authorized Personnel List: Include when specific employees are designated to interact with UPS
4. Liability Clause: Include when specific liability arrangements need to be documented
5. Language Declaration: Include when the letter needs to be in both Arabic and English, with precedence specified
1. Schedule A - Authorized Services: Detailed list of specific services UPS is authorized to perform
2. Schedule B - Shipping Locations: List of authorized pickup and delivery locations
3. Schedule C - Authorized Personnel: List of named individuals authorized to interact with UPS
4. Appendix 1 - Required Documentation: Copies of trade license, commercial registration, and other required legal documents
5. Appendix 2 - Power of Attorney: If required, separate power of attorney for customs clearance
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
E-commerce
Healthcare and Pharmaceuticals
Technology
Industrial
Fashion and Apparel
Food and Beverage
Electronics
Automotive
Construction Materials
Chemical Industry
Consumer Goods
Professional Services
Relevant Teams
Logistics
Supply Chain
Operations
Procurement
Legal
Administration
Shipping
Warehouse
Trade Compliance
Facilities Management
Business Operations
Commercial Operations
Relevant Roles
Logistics Manager
Supply Chain Director
Operations Manager
Shipping Coordinator
Customs Compliance Officer
Import/Export Manager
Procurement Manager
Warehouse Manager
Legal Counsel
Business Operations Manager
Trade Compliance Specialist
Commercial Director
Chief Operations Officer
Administrative Manager
Facilities Manager
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