The Privacy Notice For Employees is a crucial compliance document required under Singapore's Personal Data Protection Act (PDPA). It serves as a comprehensive guide for employees regarding their personal data rights and the organization's data processing activities. This document becomes necessary when organizations collect, use, or disclose employee personal data, which includes but is not limited to employment records, performance evaluations, and contact information. The notice must align with PDPA requirements and should be regularly updated to reflect any changes in data handling practices or regulatory requirements.
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1. Introduction: Explains the purpose of the privacy notice and its scope of application to employees
2. Definitions: Key terms used throughout the notice, including definitions from PDPA
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected from employees
4. Purposes of Collection, Use and Disclosure: Detailed explanation of how and why personal data is collected and used
5. Protection of Personal Data: Security measures implemented to protect employee data
6. Retention of Personal Data: How long different types of data are retained and disposal procedures
7. Employee Rights: Rights under PDPA including access, correction, and withdrawal of consent
8. Contact Information: Details of DPO and how to raise queries or complaints
1. International Data Transfers: Required if employee data is transferred outside Singapore
2. CCTV and Monitoring: Details of workplace surveillance practices and monitoring systems
3. Special Categories of Data: Handling of sensitive personal data such as health data or biometric information
4. Data Processing by Third Parties: Information about external data processors and their roles
1. Data Retention Schedule: Detailed retention periods for different categories of employee data
2. Data Processing Activities: Detailed list of processing activities and their purposes
3. Security Measures: Technical and organizational measures for data protection
4. Request Forms: Standard forms for data access, correction, or consent withdrawal
5. Third Party Processors: List of authorized third-party data processors and their roles
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