The Declaration of No Conflict of Interest is a fundamental governance document required in South African business and public sector operations, aligned with the Prevention and Combating of Corrupt Activities Act and corporate governance principles outlined in the King IV Report. This declaration is typically required upon appointment to a position of responsibility, during procurement processes, or when undertaking significant business decisions. It serves as a preventive measure against corruption and ensures transparency in decision-making processes. The document requires individuals to disclose any potential conflicts and affirm their commitment to ethical business practices, with ongoing obligations to report any changes in circumstances that might create conflicts of interest.
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1. Declarant Details: Full identification of the person making the declaration, including full name, ID number, position/role, and organization
2. Purpose of Declaration: Clear statement of why this declaration is being made and its intended use within the organization
3. Definitions: Clear definitions of key terms, particularly what constitutes a 'conflict of interest' in this context
4. Understanding of Obligations: Statement confirming the declarant's understanding of their obligations regarding conflicts of interest
5. Declaration Statement: Formal declaration of no existing or potential conflicts of interest
6. Ongoing Obligation: Acknowledgment of the duty to disclose any future conflicts that may arise
7. Certification: Formal statement certifying that all information provided is true and correct
1. Specific Exclusions: Section listing any specific relationships or situations that might appear to be conflicts but have been previously disclosed and approved
2. Related Party Declarations: Section for declaring interests of immediate family members or related parties, used when the organization requires extended disclosure
3. Confidentiality Statement: Additional clause regarding the confidentiality of information accessed in the role, used when the position involves access to sensitive information
4. Compliance with Specific Policies: Reference to and acknowledgment of specific organizational policies, used when the organization has detailed conflict of interest policies
1. Schedule A: List of Relevant Organizations: List of organizations, competitors, or entities where involvement would constitute a conflict of interest
2. Schedule B: Declaration Form: Structured form for recording any potential conflicts that may arise in the future
3. Appendix 1: Organization's Conflict of Interest Policy: Copy of or reference to the organization's full conflict of interest policy
4. Appendix 2: Definitions of Related Parties: Detailed definitions and examples of what constitutes related parties under the organization's policy
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