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1. Parties: Identification of the Principal and the Tender Agent, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement, including the Principal's business and need for tender agency services
3. Definitions and Interpretation: Definitions of key terms used in the agreement and rules of interpretation
4. Appointment and Scope: Formal appointment of the agent and detailed scope of agency services regarding tenders
5. Duration: Term of the agreement, including commencement date and termination provisions
6. Agent's Authority: Specific powers granted to the agent, including limitations and requirements for principal approval
7. Agent's Obligations: Detailed responsibilities including tender identification, preparation, submission, and follow-up
8. Principal's Obligations: Responsibilities of the principal including providing information, documentation, and timely responses
9. Fees and Payment: Fee structure, payment terms, and reimbursement of expenses
10. Compliance and Legal Requirements: Obligations regarding B-BBEE, anti-corruption laws, and procurement regulations
11. Confidentiality: Protection of confidential information exchanged during the tender process
12. Intellectual Property: Ownership and usage rights of tender documents and related materials
13. Limitation of Liability: Extent and limitations of agent's liability in performing services
14. Termination: Grounds for termination and consequences thereof
15. General Provisions: Standard clauses including notices, governing law, dispute resolution, and entire agreement
1. Performance Targets: Specific KPIs and performance measures, used when the principal wants to establish concrete metrics
2. Success Fee Structure: Additional compensation based on successful tender awards, included when performance-based compensation is desired
3. Sub-Agents: Terms governing the appointment of sub-agents, needed when sub-agents may be required
4. Industry-Specific Compliance: Additional compliance requirements for specific industries (e.g., mining, construction)
5. International Tenders: Special provisions for international tenders, included when cross-border work is anticipated
6. Digital Submission Protocols: Specific procedures for electronic tender submissions, needed for e-tender platforms
7. Consortium Arrangements: Provisions for handling consortium bids, included when consortium tenders are contemplated
1. Schedule 1: Fee Structure: Detailed breakdown of fees, commissions, and payment calculations
2. Schedule 2: Authorized Representatives: List of authorized representatives from both parties who can make decisions
3. Schedule 3: Required Documentation: Checklist of standard documents required for tender submissions
4. Schedule 4: Compliance Checklist: List of regulatory requirements and compliance checks for tender submissions
5. Schedule 5: Service Level Agreement: Detailed service levels and response times for various activities
6. Appendix A: Power of Attorney: Standard power of attorney format for tender submissions
7. Appendix B: Tender Process Workflow: Detailed workflow diagram of the tender process and responsibilities
8. Appendix C: Document Templates: Standard templates for commonly required tender documents
Construction
Infrastructure
Mining
Healthcare
Information Technology
Transportation
Energy
Defense
Telecommunications
Professional Services
Manufacturing
Public Sector Services
Engineering
Environmental Services
Legal
Procurement
Commercial
Business Development
Compliance
Finance
Operations
Risk Management
Project Management
Tender Office
Contract Administration
Procurement Manager
Tender Specialist
Business Development Director
Commercial Director
Legal Counsel
Compliance Officer
Contract Manager
Chief Financial Officer
Operations Director
Project Manager
Bid Manager
Risk Manager
Commercial Manager
Managing Director
Chief Executive Officer
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