The Employment Statement Letter is a crucial document in Australian employment law, required under the Fair Work Act 2009 to formalize employment relationships. It serves as a written record of the essential terms and conditions of employment, providing clarity and certainty for both employers and employees. This document must be provided to employees, preferably before or upon commencement of employment, and should include mandatory information such as employment status, remuneration, working hours, and entitlements. While less detailed than a full employment contract, the Employment Statement Letter must still comply with National Employment Standards and any applicable modern awards or enterprise agreements. It's particularly important for establishing clear expectations and ensuring compliance with Australian employment legislation.
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1. Company Details and Letterhead: Official company letterhead including ABN, registered address and contact information
2. Date and Employee Details: Current date and employee's full name and address
3. Position and Employment Status: Job title, employment status (full-time, part-time, casual) and start date
4. Remuneration Details: Base salary/wages, superannuation, payment frequency and method
5. Hours of Work: Standard working hours, days of work, and break entitlements
6. Leave Entitlements: Overview of annual leave, personal/carer's leave, and other leave entitlements
7. Notice Periods: Required notice periods for termination by either party
8. Award Coverage: Applicable modern award or enterprise agreement if any
9. Acknowledgment and Signature: Space for both employer and employee signatures and date
1. Probationary Period: Include when the role is subject to an initial probationary period
2. Bonus Structure: Include when the role includes performance-based bonuses or commissions
3. Flexible Working Arrangements: Include when offering specific flexible work options or remote work arrangements
4. Company Policies Reference: Include when referring to specific company policies that form part of employment terms
5. Confidentiality Requirements: Include when the role involves access to sensitive information
6. Post-Employment Restrictions: Include when the role requires non-compete or non-solicitation clauses
7. Additional Benefits: Include when offering specific benefits beyond standard entitlements
1. Schedule 1 - Position Description: Detailed description of role responsibilities and requirements
2. Schedule 2 - Remuneration Details: Detailed breakdown of salary package including allowances and benefits
3. Schedule 3 - Company Policies: List of applicable company policies that form part of employment terms
4. Appendix A - Fair Work Information Statement: Mandatory information statement as required by Fair Work Act
5. Appendix B - Superannuation Choice Form: Standard superannuation choice form for employee completion
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