The Room License Agreement is a essential legal instrument used in Belgium for granting temporary occupation rights to a specific room within a property. This document is particularly relevant in contexts such as student housing, professional accommodation, or short-term corporate housing arrangements. It differs from a traditional lease by offering more flexibility while still complying with Belgian housing regulations and regional requirements. The agreement typically includes detailed provisions about room usage, shared facilities, service charges, and house rules, while incorporating necessary elements required by Belgian federal and regional legislation. This type of agreement is commonly used by educational institutions, corporate housing providers, and property managers who need to establish clear terms for room occupancy while maintaining greater control over the property than a standard lease would permit.
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1. Parties: Identification and details of the Licensor and Licensee, including full legal names, addresses, and contact information
2. Background: Context of the agreement, including the property's location and the purpose of the license arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant of License: Specific details of the license being granted, including room identification and permitted use
5. Duration: Term of the license, including start date, end date, and any renewal provisions
6. License Fee: Amount, payment schedule, and method of payment for the license fee
7. Deposit: Details of security deposit, including amount, terms of holding, and conditions for return
8. Utilities and Charges: Responsibilities for utility payments and additional charges
9. Licensee Obligations: Specific responsibilities and obligations of the licensee, including maintenance and conduct requirements
10. Licensor Obligations: Responsibilities of the licensor, including maintenance and service provisions
11. House Rules: Specific rules governing the use of the room and common areas
12. Termination: Circumstances and procedures for early termination by either party
13. Notices: Process for formal communications between parties
14. Governing Law: Confirmation of Belgian law as governing law and jurisdiction
1. Student Provisions: Additional terms specific to student accommodation, used when the licensee is a student
2. Shared Facilities: Detailed terms regarding the use of shared facilities, included when the property has common areas
3. Internet and Communications: Terms regarding provided internet services and communications infrastructure
4. Temporary Absence: Provisions for temporary absence periods, particularly relevant for academic terms
5. Guarantor: Terms relating to a guarantor, typically used for student or young professional licensees
6. Cleaning Services: Terms regarding optional cleaning services if provided
7. Bicycle Storage: Provisions for bicycle storage facilities if available
8. Parking: Terms regarding parking facilities if available
1. Schedule 1 - Room Inventory: Detailed inventory of furniture, fixtures, and fittings in the licensed room
2. Schedule 2 - Property Rules and Regulations: Comprehensive list of house rules and regulations
3. Schedule 3 - Service Charges Breakdown: Detailed breakdown of any service charges and utilities included in the license fee
4. Schedule 4 - Condition Report: Report on the condition of the room at the start of the license period
5. Schedule 5 - Energy Performance Certificate: Copy of the property's energy performance certificate as required by Belgian law
6. Appendix A - Emergency Procedures: Emergency contact information and procedures
7. Appendix B - Maintenance Request Procedures: Process for reporting and handling maintenance issues
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Education
Student Housing
Corporate Housing
Hospitality
Serviced Accommodation
Property Management
Short-term Rental
Co-living
Relevant Teams
Legal
Facilities Management
Property Management
Operations
Student Services
Corporate Housing
Compliance
Real Estate
Asset Management
Residential Services
Administration
Relevant Roles
Property Manager
Housing Officer
Facilities Manager
Real Estate Manager
Student Accommodation Coordinator
Corporate Housing Coordinator
Legal Counsel
Compliance Officer
Operations Manager
Residences Administrator
Housing Services Director
Tenant Relations Manager
Property Administrator
Asset Manager
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