The Subcontractor Invoice is a critical document in Belgian business operations, used when a subcontractor needs to bill a main contractor for services provided under a subcontracting agreement. It must comply with Belgian invoice requirements, including specific content mandated by the Belgian VAT Code and Royal Decree on Invoice Requirements. This document serves multiple purposes: it acts as a formal payment request, provides tax documentation, and serves as evidence of the business transaction. The invoice must include mandatory elements such as VAT numbers, detailed service descriptions, and payment terms, while also potentially incorporating specific client requirements or project references. It's particularly important in sectors where subcontracting is common, such as construction, IT, and professional services, and must adhere to Belgian payment term legislation and social security requirements for subcontractors.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Invoice Header: Contains the word 'INVOICE' (or 'FACTUUR'/'FACTURE'), invoice number, and date of issue
2. Supplier Information: Full legal name, address, VAT number, registration number, and bank account details of the subcontractor
3. Client Information: Full legal name, address, and VAT number of the client company
4. Service Description: Detailed description of services provided, including dates of service delivery
5. Financial Details: Unit prices, quantities, subtotal, VAT rate and amount, and total amount due
6. Payment Terms: Due date and payment method
7. Legal Notices: Mandatory legal statements required under Belgian law, including late payment interest rates
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Project Reference: Include when services relate to a specific project or contract
3. Time Sheet Reference: Include when billing is based on approved time sheets
4. VAT Reverse Charge Notice: Include for cross-border transactions within the EU where VAT reverse charge applies
5. Discount Terms: Include when early payment discounts are offered
6. Special Instructions: Include when specific invoicing requirements or notes need to be communicated
1. Time Sheet: Detailed breakdown of hours worked and activities performed
2. Expense Details: Itemized list of reimbursable expenses with supporting documentation
3. Service Delivery Report: Detailed report of completed deliverables or milestones
4. Rate Card: Breakdown of different service rates applied
5. Supporting Documents: Any relevant certificates, permits, or quality control documents required by the client
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Professional Services
Manufacturing
Engineering
Consulting
Healthcare
Transportation and Logistics
Energy and Utilities
Telecommunications
Financial Services
Real Estate
Relevant Teams
Finance
Accounting
Procurement
Operations
Project Management
Legal
Administration
Tax
Compliance
Accounts Payable
Accounts Receivable
Relevant Roles
Finance Manager
Accounts Payable Specialist
Accounts Receivable Specialist
Project Manager
Contract Administrator
Financial Controller
Tax Accountant
Procurement Manager
Operations Manager
Subcontractor Manager
Chief Financial Officer
Billing Coordinator
Compliance Officer
Administrative Assistant
Find the exact document you need
Invoice For Small Business
A standardized Belgian commercial invoice template for small businesses, compliant with Belgian VAT and commercial regulations, used to request payment for goods or services.
Download
Business Receipt
A legally compliant Belgian business receipt documenting commercial transactions in accordance with Belgian VAT and fiscal regulations.
Download
Independent Contractor Invoice
Belgian-compliant invoice template for independent contractors, incorporating all mandatory elements required by Belgian VAT and commercial law.
Download
Babysitter Invoice
A Belgian-compliant invoice template for babysitting services, incorporating all required elements under Belgian domestic worker and tax regulations.
Download
Self Employed Printable Invoice
Belgian-compliant invoice template for self-employed professionals, meeting all local VAT and fiscal requirements.
Download
Invoice With Signature
A legally compliant Belgian invoice document that includes all required elements under Belgian and EU law, complete with authorized signature for transaction validation.
Download
General Invoice Form
A standardized invoice template compliant with Belgian and EU VAT regulations, designed for recording commercial transactions and tax reporting requirements.
Download
Doctor Invoice
A standardized medical billing document compliant with Belgian healthcare regulations and RIZIV/INAMI requirements, used for charging and documenting medical services.
Download
Consultant Invoice
A legally compliant Belgian invoice document used by consultants to bill clients for professional services, adhering to Belgian VAT and accounting regulations.
Download
Business Invoice Form
Belgian-compliant business invoice form incorporating all mandatory elements required by Belgian and EU VAT regulations for commercial transactions.
Download
Builders Invoice
A legally compliant Belgian construction billing document detailing building works performed, incorporating Belgian VAT and construction industry requirements.
Download
Bill Books
A Belgian law-compliant framework for maintaining and managing bill books, ensuring adherence to local accounting and tax regulations.
Download
Export Commercial Invoice
A Belgian-compliant commercial document for international sales transactions, meeting EU and Belgian export requirements while serving as proof of sale and customs documentation.
Download
Auto Repair Invoice
A Belgian-compliant invoice detailing automotive repair services, parts, and costs, meeting local VAT and consumer protection requirements.
Download
Shipping Receipt
A legally compliant Belgian shipping receipt documenting goods transfer between parties, conforming to Belgian Commercial Code and EU regulations.
Download
Simple Rent Receipt
A Belgian-law compliant document confirming rent payment from tenant to landlord, serving as official proof for legal and tax purposes.
Download
Professional Services Invoice
A Belgian-compliant invoice document for professional services, incorporating all required elements under Belgian VAT and business legislation.
Download
One Off Invoice
A Belgian-compliant commercial invoice for a single transaction, meeting all local VAT and tax requirements.
Download
Invoice For Sole Trader
A Belgian-compliant invoice template for sole traders, including all legally required elements under Belgian VAT and business law.
Download
Car Service Invoice
A Belgian-compliant invoice document for automotive services and repairs, detailing work performed, parts used, and associated costs.
Download
Invoice Word For Consulting Services
Belgian-compliant invoice template for consulting services, including mandatory VAT and accounting requirements.
Download
Self Employed Independent Contractor Invoice
A Belgian-compliant invoice document used by independent contractors to bill clients for professional services, meeting all local tax and VAT requirements.
Download
Open Source Invoice
Belgian-law compliant invoice template for open source software and services transactions, incorporating mandatory invoicing requirements and open source provisions.
Download
Time And Material Invoice
Belgian-compliant Time and Material Invoice template for billing professional services and materials, incorporating all required elements under Belgian and EU law.
Download
Tradesman Invoice
A legally compliant Belgian invoice document used by tradesmen to bill for services, adhering to Belgian VAT and commercial law requirements.
Download
Invoice For Services Rendered
A Belgian-compliant invoice document requesting payment for services rendered, incorporating all required elements under Belgian VAT and commercial law.
Download
Medical Bill
A regulated healthcare invoice document used in Belgium that details medical services provided and their costs, complying with Belgian healthcare and social security regulations.
Download
Payment Receipt Doc
A Belgian-law compliant payment receipt documenting financial transactions with required VAT and accounting information for legal and tax purposes.
Download
Clean Invoice
A standardized billing document compliant with Belgian and EU VAT regulations, containing all legally required elements in a clear, professional format.
Download
Project Invoice
A Belgian-compliant billing document for project-based work, incorporating all legal requirements under Belgian VAT and accounting laws.
Download
Medical Records Invoice
A Belgian-compliant medical records invoice document for healthcare services, meeting RIZIV/INAMI and privacy requirements.
Download
Expense Invoice
A Belgian-law compliant invoice document for claiming business expense reimbursements, incorporating required VAT and fiscal elements.
Download
Manual Invoice
A Belgian-compliant manual invoice document containing all legally required elements for billing and VAT purposes.
Download
Daycare Invoice
A Belgian-compliant billing document for childcare services that meets regional authority requirements and tax regulations.
Download
Commercial Invoice
A Belgian Commercial Invoice is a formal business document complying with Belgian and EU regulations, serving as both a tax document and payment request.
Download
Travel Invoice
A Belgian-compliant invoice document for travel services that meets local VAT and travel industry regulations while detailing services and payment terms.
Download
Towing Service Invoice
A Belgian-compliant billing document for vehicle towing and recovery services, incorporating all required elements under Belgian commercial and VAT law.
Download
Timesheet Invoice
A Belgian-compliant combined timesheet and invoice document for professional services, incorporating mandatory VAT and labor documentation requirements.
Download
Taxi Receipt
A Belgian-compliant taxi service receipt containing mandatory journey details, payment information, and VAT documentation as required by Belgian law.
Download
Taxi Invoice
A standardized Belgian taxi service invoice compliant with national VAT legislation and regional taxi regulations, documenting transportation services and related charges.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)