The Subcontractor Invoice is a crucial document used in Philippine business transactions where a subcontractor provides services under a principal contractor or directly to a client company. This document must comply with the National Internal Revenue Code (NIRC) of the Philippines and related revenue regulations, particularly Revenue Regulations No. 16-2005 regarding proper invoice format. The invoice should be used whenever a subcontractor completes agreed-upon work or reaches a billing milestone, containing detailed service descriptions, tax calculations (including VAT if applicable), and payment terms. It serves as both a payment request and a legal record of services rendered, supporting tax reporting requirements and establishing clear payment obligations. The document format accommodates various business arrangements while ensuring compliance with Department Order No. 174-17 regarding legitimate contracting and subcontracting relationships.
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1. Invoice Header Information: Contains BIR-required details including TIN, VAT registration status, invoice number, date, and 'INVOICE' marking
2. Business Information: Subcontractor's complete business name, address, and contact details as registered with appropriate authorities
3. Client Information: Complete details of the client company including name, billing address, and tax identification numbers
4. Project Reference: Details of the specific project or work order being billed, including project name, reference numbers, and period of service
5. Service Description: Detailed itemization of services rendered with specific descriptions of work completed
6. Calculation Details: Breakdown of charges including unit prices, quantities, and subtotals
7. Tax Calculations: Detailed breakdown of applicable taxes including VAT (if registered) and withholding tax considerations
8. Total Amount: Final payable amount in both figures and words as required by Philippine regulations
9. Payment Terms: Clear statement of payment due date and acceptable payment methods
10. Bank Details: Complete banking information for electronic fund transfers
1. Purchase Order Reference: Include when the work was commissioned through a formal PO system
2. Contract Reference: Reference to the master service agreement or contract, if applicable
3. Progress Payment Details: For projects with milestone payments, showing current payment number and remaining balance
4. Certification of Completion: When required by client, including signed verification of work completion
5. Time Sheet Summary: For time-and-materials contracts, showing breakdown of hours worked
6. Discount Information: If early payment or other discounts are offered
1. Detailed Time Sheet: Detailed breakdown of hours worked by date and task
2. Materials Breakdown: Itemized list of materials used if billing includes materials
3. Work Completion Report: Detailed report of completed tasks and deliverables
4. Supporting Documents: Any required certificates, permits, or other documentation required by the client or regulations
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Manufacturing
Professional Services
Engineering
Business Process Outsourcing
Real Estate Development
Energy
Telecommunications
Industrial Services
Consulting
Maritime
Infrastructure Development
Relevant Teams
Finance
Accounting
Procurement
Operations
Legal
Compliance
Project Management
Administration
Tax
Accounts Payable
Accounts Receivable
Relevant Roles
Subcontractor
Finance Manager
Accounts Payable Specialist
Project Manager
Contract Administrator
Procurement Officer
Financial Controller
Accounting Manager
Business Owner
Operations Manager
Compliance Officer
Tax Accountant
Project Coordinator
Chief Financial Officer
Accounts Receivable Specialist
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