The Criminal Conviction Declaration is a crucial document in the Canadian legal and employment landscape, designed to facilitate transparent disclosure of an individual's criminal history. This declaration is required in situations where organizations need to assess the potential risk and suitability of individuals for specific roles or responsibilities. The document must comply with federal legislation including the Criminal Records Act, the Canadian Human Rights Act, and privacy laws, while also adhering to provincial human rights codes. Organizations typically require this declaration during pre-employment screening, professional licensing, volunteer placement, or when working with vulnerable populations. The declaration includes comprehensive information about past convictions, current charges, and any relevant pardons or record suspensions, ensuring informed decision-making while protecting both individual rights and organizational interests.
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1. Declarant Information: Personal identification details of the individual making the declaration, including full legal name, date of birth, and current address
2. Purpose of Declaration: Clear statement of why the declaration is being made and who will receive/use this information
3. Privacy Notice: Statement about how the information will be collected, used, stored, and protected in accordance with privacy laws
4. Criminal Conviction Declaration: Core section where declarant confirms presence or absence of criminal convictions, including date ranges and jurisdiction
5. Outstanding Charges: Declaration of any current criminal charges or ongoing proceedings
6. Verification and Consent: Authorization for verification of information and consent for background checks if required
7. Certification of Truth: Statement confirming all information provided is true and complete, with acknowledgment of consequences for false declarations
8. Signature Block: Space for signature, date, and witness information if required
1. International Convictions: Additional section for declarations about criminal convictions in other countries, used when the declarant has lived or worked abroad
2. Pardoned Offenses: Section for disclosure of pardoned offenses, used when relevant to the purpose of the declaration (e.g., certain security clearances)
3. Vulnerable Sector Details: Additional declarations required for work with vulnerable populations (children, elderly, disabled), used when position involves such work
4. Professional License Impact: Section addressing impact on professional licenses or certifications, used when declaration is for professional regulatory purposes
5. Rehabilitation Evidence: Optional section for providing evidence of rehabilitation or changed circumstances, used when allowed to provide context for past convictions
1. Schedule A - Definitions: Detailed definitions of key terms used in the declaration (e.g., conviction, outstanding charge, pardon)
2. Schedule B - List of Relevant Offenses: Comprehensive list of offense types that must be declared for the specific purpose
3. Schedule C - Privacy Policy: Detailed privacy policy and information handling procedures
4. Appendix 1 - Jurisdiction Guide: Guide to different jurisdictions and their criminal record systems
5. Appendix 2 - Supporting Documentation Requirements: List of required supporting documents and how to obtain them
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