The New Signatory Introduction Letter is a crucial document in Swiss banking relationships that formally establishes new signing authorities for company bank accounts. It is typically used when companies need to add new authorized signatories due to personnel changes, corporate restructuring, or expansion of authorized personnel. The document must comply with Swiss banking regulations, the Swiss Code of Obligations, and commercial register requirements. It includes essential information about the new signatory's identity, scope of authority, and authentication details, accompanied by supporting documentation such as specimen signatures and corporate resolutions. This letter serves as an official communication to banks and forms part of the company's formal banking documentation in Switzerland.
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1. Letter Header: Company letterhead, date, and recipient details including bank name, branch, and address
2. Reference Line: Account numbers and any relevant reference numbers
3. Subject Line: Clear indication that this is regarding new signatory introduction
4. Opening Statement: Formal introduction and reference to existing banking relationship
5. New Signatory Introduction: Introduction of the new signatory, including full name, position, and effective date
6. Scope of Authority: Clear description of signing powers (individual/joint) and any limitations
7. Authentication Details: Reference to enclosed signature specimens and identification documents
8. Contact Information: Details for follow-up questions or verification
9. Closing: Professional closing with existing authorized signatories' signatures
1. Removal of Previous Signatories: Include when simultaneously removing previous signatories
2. Digital Banking Access: Include when the new signatory requires online banking access
3. Multiple Account References: Include when authority extends to multiple accounts or subsidiaries
4. Temporary Authorization: Include when the signing authority has a specific time limitation
1. Specimen Signature Form: Official signature specimen of the new signatory
2. Identification Documents: Certified copies of passport or ID card as per bank requirements
3. Corporate Resolution: Extract of board resolution or similar authorizing the new signatory
4. Commercial Register Extract: Recent extract from Swiss Commercial Register showing company details
5. Power of Attorney: If applicable, power of attorney document defining scope of authority
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking
Financial Services
Corporate Services
Legal Services
Professional Services
Manufacturing
Technology
Retail
Healthcare
Insurance
Real Estate
Construction
Energy
Telecommunications
Relevant Teams
Legal
Finance
Treasury
Corporate Governance
Compliance
Company Secretariat
Operations
Risk Management
Corporate Administration
Banking Relations
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Finance Director
Treasury Manager
Company Secretary
Legal Counsel
Managing Director
Board Member
Financial Controller
Head of Finance
Corporate Governance Officer
Compliance Officer
Operations Director
Regional Director
Country Manager
Senior Finance Manager
Authorized Representative
Power of Attorney Holder
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