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Authorised Signatory Letter for Switzerland

Authorised Signatory Letter Template for Switzerland

A formal document governed by Swiss law that officially designates and empowers specific individuals to act as authorized signatories for a company. The letter outlines the scope of signing authority, whether individual or joint, and any applicable limitations or conditions. It complies with Swiss legal requirements, particularly the Swiss Code of Obligations and Commercial Registry regulations, and serves as official evidence of the signatory's power to represent the company in specified business transactions. The document typically requires proper authentication and registration with relevant authorities, including the Swiss Commercial Registry where applicable.

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What is a Authorised Signatory Letter?

An Authorised Signatory Letter is a crucial corporate governance document used when a company needs to formally delegate signing authority to specific individuals. Under Swiss law, this document serves as official evidence of a person's authority to represent and bind the company in various business transactions. The letter is particularly important for compliance with Swiss regulatory requirements, including those set forth in the Swiss Code of Obligations and Commercial Registry regulations. It typically specifies whether the signatory has individual or joint signing powers, any financial or operational limitations, and the scope of their authority. Companies use this document when appointing new signatories, modifying existing signing rights, or establishing clear documentation of authorization for third parties such as banks or business partners.

What sections should be included in a Authorised Signatory Letter?

1. Company Details: Full legal name, registration number, and registered address of the company granting the authority

2. Date and Reference: Clear dating of the document and any reference numbers

3. Signatory Identification: Full details of the authorized signatory including full name, date of birth, nationality, and residential address

4. Scope of Authority: Clear description of the signing powers being granted (e.g., individual or joint signing authority, financial limits, specific transactions)

5. Duration of Authority: Specification of when the authority begins and, if applicable, when it ends

6. Governing Law Statement: Confirmation that the authority is granted under Swiss law

7. Existing Authority Statement: Confirmation whether this authority is in addition to or replacing any existing authorities

8. Authentication: Official signatures of current authorized representatives granting the authority

What sections are optional to include in a Authorised Signatory Letter?

1. Banking Powers: Specific section detailing banking-related authorities when the signatory needs to conduct banking transactions

2. Geographic Limitations: Section specifying geographical limitations or specific jurisdictions where the authority applies

3. Transaction Limits: Detailed financial or transaction limits when specific monetary thresholds apply

4. Delegation Rights: Section specifying whether the signatory has the right to delegate their authority to others

5. Reporting Requirements: Any specific reporting obligations of the authorized signatory

6. Revocation Process: Specific procedures for revoking the authority if needed

What schedules should be included in a Authorised Signatory Letter?

1. Specimen Signature: Official specimen signature of the authorized signatory

2. Identity Documentation: Copies of passport or official ID documents of the authorized signatory

3. Corporate Resolution: Copy of the corporate resolution or board minutes approving the authorization

4. Commercial Registry Extract: Recent extract from the Swiss Commercial Registry showing the company's current status and existing authorized signatories

5. Powers Matrix: Optional matrix showing different levels of authority and limitations for different types of transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Switzerland

Publisher

Genie AI

Document Type

Letter of Authority

Sector

Banking

Cost

Free to use
Relevant legal definitions




















Clauses


















Relevant Industries

Banking and Financial Services

Insurance

Manufacturing

Retail

Technology

Healthcare

Professional Services

Real Estate

Construction

Energy

Telecommunications

Transportation and Logistics

International Trade

Pharmaceutical

Relevant Teams

Legal

Compliance

Corporate Governance

Finance

Treasury

Operations

Corporate Secretariat

Risk Management

Administrative

Executive Office

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Board Member

Company Secretary

Legal Counsel

Head of Compliance

Regional Director

Country Manager

Finance Director

Treasury Manager

Operations Director

Senior Vice President

Department Head

Branch Manager

Authorized Representative

General Manager

Chief Legal Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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