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One Off Invoice for the United Kingdom

One Off Invoice Template for England and Wales

A One Off Invoice Template is a standardized document used in England and Wales for billing clients for goods or services provided on a single occasion. The template complies with UK legal requirements including VAT regulations, Companies Act provisions, and electronic commerce directives. It includes essential elements such as company details, payment terms, and itemized charges, while maintaining flexibility for different business needs and sectors.

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What is a One Off Invoice?

The One Off Invoice Template serves as a crucial business document for recording and requesting payment for one-time transactions in England and Wales. This template is designed to meet all statutory requirements while providing a professional and clear format for billing. It incorporates necessary elements required by UK legislation, including VAT requirements, company information display requirements, and payment terms as specified in various acts including the Value Added Tax Act 1994 and the Companies Act 2006. The template is particularly useful for businesses that need to issue individual invoices for non-recurring services or one-time sales.

What sections should be included in a One Off Invoice?

1. Company Details: Legal business name, address, registration number, contact information

2. Invoice Information: Invoice number, date, payment due date

3. Client Information: Client's name, billing address, contact details

4. Service/Product Details: Description of goods/services, quantities, unit prices

5. Payment Information: Total amount, payment terms, bank details

What sections are optional to include in a One Off Invoice?

1. VAT Information: Required if VAT registered: VAT number, rate, and calculations

2. Purchase Order Reference: Include if client requires PO numbers

3. Late Payment Terms: Include for B2B transactions where statutory interest may apply

4. Discount Information: Include if offering early payment or other discounts

What schedules should be included in a One Off Invoice?

1. Itemized Breakdown: Detailed breakdown of services/products if too lengthy for main invoice

2. Terms and Conditions: If referenced in the main invoice

3. Supporting Documentation: Time sheets, delivery notes, or other supporting evidence

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses


















Industries

Value Added Tax Act 1994: Governs VAT requirements including proper display of VAT numbers, calculations, and rate specifications for VAT-registered businesses

Companies Act 2006: Mandates requirements for company information display, including registration numbers and registered office address on business documents

Late Payment of Commercial Debts (Interest) Act 1998: Establishes statutory rights for claiming interest on late payments and requirements for payment terms

Consumer Contracts Regulations 2013: Sets out specific information requirements for B2C transactions and cancellation rights information where applicable

Small Business, Enterprise and Employment Act 2015: Covers payment practices reporting requirements and ensures fairness in payment terms

Electronic Commerce (EC Directive) Regulations 2002: Specifies requirements for electronic invoicing and information requirements for electronic commerce

Data Protection Act 2018 & UK GDPR: Regulates the handling of personal information and data protection requirements in business documents

Provision of Services Regulations 2009: Outlines mandatory information requirements for service providers in their business documentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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