The Per Diem Invoice Template is designed for use in England and Wales when professionals need to claim daily allowances for work-related expenses while operating away from their usual workplace. This document type is essential for maintaining clear records of subsistence claims, ensuring compliance with HMRC regulations, and facilitating proper expense tracking and reimbursement. The template includes all necessary fields for recording daily rates, dates, and payment details, while adhering to UK business documentation requirements and tax regulations. It's particularly useful for contractors, consultants, and employees who regularly work at different locations and need to claim standardized daily allowances.
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1. Invoice Header: Company details, invoice number, date, and 'Per Diem Invoice' title
2. Client Information: Full client/recipient details including business address
3. Date and Period Coverage: Specific dates for which per diem is being claimed
4. Per Diem Details: Daily rate, number of days, and total amount
5. Payment Terms: Due date and payment methods
6. Total Amount: Clear statement of total amount due including any VAT
1. VAT Breakdown: Additional section required only if the business is VAT registered
2. Project Reference: Optional section for specific project or engagement details when working on multiple projects for same client
3. Purchase Order Reference: Optional section for client's PO number when required by the client
1. Daily Breakdown Sheet: Detailed breakdown of days worked if covering multiple periods or projects
2. Location Details: Schedule showing different per diem rates by location if rates vary
3. Additional Expenses: Schedule of other reimbursable expenses included beyond per diem
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