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Consent To Disclose Form for Hong Kong

Consent To Disclose Form Template for Hong Kong

A Hong Kong-compliant Consent to Disclose Form is a formal document designed to obtain explicit consent from individuals for the disclosure of their personal data, in accordance with the Personal Data (Privacy) Ordinance (PDPO). This document outlines the specific personal data to be disclosed, the purpose of disclosure, the intended recipients, and the duration of consent. It includes mandatory provisions required by Hong Kong privacy laws, ensuring that data subjects understand their rights and the scope of their consent while providing organizations with the necessary legal authorization to share personal information.

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What is a Consent To Disclose Form?

The Consent To Disclose Form is a crucial document used in Hong Kong when organizations need to share personal data with third parties while complying with the Personal Data (Privacy) Ordinance (PDPO). This form is essential whenever an organization intends to disclose personal information for purposes beyond those originally collected or to parties not originally specified. The document must be drafted to meet strict requirements under Hong Kong law, including clear specification of the data to be disclosed, intended recipients, purpose of disclosure, and duration of consent. It's particularly important in scenarios involving cross-border data transfers, sensitive personal information, or when dealing with regulated industries. The form serves as both a legal record of consent and a transparency tool, ensuring data subjects are fully informed about how their personal information will be handled.

What sections should be included in a Consent To Disclose Form?

1. Data Subject Information: Full identification details of the individual whose personal data will be disclosed (including name, ID/passport number, contact details)

2. Data Controller Information: Details of the organization/entity that currently holds the personal data and will be making the disclosure

3. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the personal data will be disclosed

4. Scope of Disclosure: Detailed description of what personal data will be disclosed

5. Recipient Information: Details of the person(s) or organization(s) to whom the personal data will be disclosed

6. Duration and Frequency: Specification of whether this is a one-time disclosure or ongoing, and the period for which the consent remains valid

7. Data Subject Rights: Statement of the data subject's rights under the PDPO, including right to withdraw consent

8. Declaration and Signature: Formal consent statement and signature block for the data subject

What sections are optional to include in a Consent To Disclose Form?

1. Cross-border Transfer Details: Required when personal data will be transferred outside of Hong Kong, specifying the destination country/region and applicable safeguards

2. Third Party Authorization: Required when the consent is being given by someone other than the data subject (e.g., parent for minor, legal guardian)

3. Sensitive Data Declaration: Required when the disclosure involves sensitive personal data such as health records, financial information, or biometric data

4. Data Processing Details: Optional section detailing how the disclosed data will be processed, stored, and protected by the recipient

5. Language Declaration: Required when the form is bilingual (Chinese/English), confirming which language version prevails

What schedules should be included in a Consent To Disclose Form?

1. Schedule 1 - Detailed List of Personal Data: Comprehensive itemization of all personal data elements to be disclosed

2. Schedule 2 - Authorized Recipients: List of specific individuals or entities authorized to receive the personal data, if multiple recipients are involved

3. Appendix A - Privacy Policy Reference: Reference to or extract of relevant privacy policy sections that apply to this disclosure

4. Appendix B - Supporting Documents: List of any required supporting documents that must accompany the consent form

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Authorization Form

Cost

Free to use
Relevant legal definitions




























Clauses

























Relevant Industries

Financial Services

Healthcare

Insurance

Education

Human Resources

Technology

Professional Services

Real Estate

Retail

Telecommunications

Legal Services

Government Services

Banking

Healthcare Services

Recruitment

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Risk Management

Operations

Data Protection

Privacy

Information Governance

Records Management

Corporate Secretariat

Relevant Roles

Privacy Officer

Data Protection Officer

Compliance Manager

Legal Counsel

HR Director

Information Security Manager

Risk Manager

Operations Manager

Company Secretary

Chief Privacy Officer

Compliance Officer

General Counsel

HR Manager

Records Manager

Information Governance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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