The Consent To Disclose Form is a crucial document used in Hong Kong when organizations need to share personal data with third parties while complying with the Personal Data (Privacy) Ordinance (PDPO). This form is essential whenever an organization intends to disclose personal information for purposes beyond those originally collected or to parties not originally specified. The document must be drafted to meet strict requirements under Hong Kong law, including clear specification of the data to be disclosed, intended recipients, purpose of disclosure, and duration of consent. It's particularly important in scenarios involving cross-border data transfers, sensitive personal information, or when dealing with regulated industries. The form serves as both a legal record of consent and a transparency tool, ensuring data subjects are fully informed about how their personal information will be handled.
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1. Data Subject Information: Full identification details of the individual whose personal data will be disclosed (including name, ID/passport number, contact details)
2. Data Controller Information: Details of the organization/entity that currently holds the personal data and will be making the disclosure
3. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the personal data will be disclosed
4. Scope of Disclosure: Detailed description of what personal data will be disclosed
5. Recipient Information: Details of the person(s) or organization(s) to whom the personal data will be disclosed
6. Duration and Frequency: Specification of whether this is a one-time disclosure or ongoing, and the period for which the consent remains valid
7. Data Subject Rights: Statement of the data subject's rights under the PDPO, including right to withdraw consent
8. Declaration and Signature: Formal consent statement and signature block for the data subject
1. Cross-border Transfer Details: Required when personal data will be transferred outside of Hong Kong, specifying the destination country/region and applicable safeguards
2. Third Party Authorization: Required when the consent is being given by someone other than the data subject (e.g., parent for minor, legal guardian)
3. Sensitive Data Declaration: Required when the disclosure involves sensitive personal data such as health records, financial information, or biometric data
4. Data Processing Details: Optional section detailing how the disclosed data will be processed, stored, and protected by the recipient
5. Language Declaration: Required when the form is bilingual (Chinese/English), confirming which language version prevails
1. Schedule 1 - Detailed List of Personal Data: Comprehensive itemization of all personal data elements to be disclosed
2. Schedule 2 - Authorized Recipients: List of specific individuals or entities authorized to receive the personal data, if multiple recipients are involved
3. Appendix A - Privacy Policy Reference: Reference to or extract of relevant privacy policy sections that apply to this disclosure
4. Appendix B - Supporting Documents: List of any required supporting documents that must accompany the consent form
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Risk Manager
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