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Master Invoice for Indonesia

Master Invoice Template for Indonesia

A comprehensive document template that establishes standardized invoicing terms and procedures under Indonesian law, incorporating requirements from Indonesian tax regulations, commercial law, and financial regulations. The document sets forth detailed requirements for invoice content, payment terms, tax treatment, and supporting documentation, while ensuring compliance with Indonesian Value Added Tax Law and currency regulations. It serves as a master template for consistent and compliant invoicing practices, particularly suitable for businesses conducting regular transactions in Indonesia.

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What is a Master Invoice?

The Master Invoice document is designed for businesses operating in Indonesia that require a standardized framework for recurring invoicing relationships. This document becomes essential when companies need to establish consistent invoicing practices across multiple transactions while ensuring compliance with Indonesian regulations, particularly Law No. 42 of 2009 on Value Added Tax and Law No. 7 of 2011 on Currency. The Master Invoice template includes all mandatory elements required by Indonesian tax authorities, standardized payment terms, and provisions for both domestic and international transactions. It is particularly valuable for businesses with regular commercial relationships, high transaction volumes, or complex billing requirements, providing a comprehensive framework that reduces administrative burden while maintaining regulatory compliance.

What sections should be included in a Master Invoice?

1. Invoice Header Information: Company details, invoice number, date, and reference numbers in compliance with Indonesian regulations

2. Client Information: Complete legal name, address, tax registration number (NPWP), and other relevant identification details of the client

3. Payment Terms and Instructions: Standard payment period, accepted payment methods, bank account details, and late payment consequences

4. Currency and Exchange Rate Provisions: Specification of currency usage, exchange rate determination method if applicable, in compliance with Law No. 7 of 2011

5. Tax Treatment: VAT application, withholding tax requirements, and other relevant tax considerations as per Law No. 42 of 2009

6. Invoice Line Item Requirements: Standardized format for describing goods/services, quantities, unit prices, and total amounts

7. Calculation Rules: Standards for calculating subtotals, taxes, discounts, and final amounts

8. Documentation Requirements: List of required supporting documents and attachments for valid invoicing

What sections are optional to include in a Master Invoice?

1. Foreign Currency Provisions: Additional terms for international transactions, including currency conversion rules and international payment methods. Include when dealing with international clients

2. Special Pricing Terms: Framework for volume discounts, early payment discounts, or special pricing arrangements. Include when offering variable pricing structures

3. Industry-Specific Requirements: Additional requirements for specific industries (e.g., construction, services, goods). Include based on industry context

4. Electronic Invoicing Terms: Specific provisions for electronic invoice submission and processing. Include when implementing e-invoicing

5. Dispute Resolution Process: Detailed procedure for handling invoice disputes. Include for high-value or complex billing relationships

What schedules should be included in a Master Invoice?

1. Schedule A - Price List: Standard pricing for goods/services, including any volume-based pricing tiers

2. Schedule B - Special Payment Terms: Detailed payment terms for different categories of goods/services or client types

3. Schedule C - Required Supporting Documents: List and samples of required documentation for different types of transactions

4. Appendix 1 - Invoice Template: Standard invoice format meeting all Indonesian legal and tax requirements

5. Appendix 2 - Tax Documentation Requirements: Templates and requirements for tax-related documentation

6. Appendix 3 - Electronic Invoice Specifications: Technical specifications and requirements for electronic invoice submission where applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Indonesia

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions


























Clauses

























Relevant Industries

Manufacturing

Retail

Professional Services

Technology

Construction

Export-Import

Logistics

Consumer Goods

Energy

Agriculture

Mining

Financial Services

Healthcare

Education

Telecommunications

Relevant Teams

Finance

Accounting

Tax

Legal

Compliance

Treasury

Commercial Operations

Credit Control

Accounts Receivable

Business Operations

Administration

Relevant Roles

Finance Director

Chief Financial Officer

Accounts Receivable Manager

Billing Coordinator

Tax Manager

Financial Controller

Accounting Manager

Credit Controller

Treasury Manager

Compliance Officer

Commercial Director

Operations Manager

Business Development Manager

Administrative Director

Finance Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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