The Master Invoice document is designed for businesses operating in Indonesia that require a standardized framework for recurring invoicing relationships. This document becomes essential when companies need to establish consistent invoicing practices across multiple transactions while ensuring compliance with Indonesian regulations, particularly Law No. 42 of 2009 on Value Added Tax and Law No. 7 of 2011 on Currency. The Master Invoice template includes all mandatory elements required by Indonesian tax authorities, standardized payment terms, and provisions for both domestic and international transactions. It is particularly valuable for businesses with regular commercial relationships, high transaction volumes, or complex billing requirements, providing a comprehensive framework that reduces administrative burden while maintaining regulatory compliance.
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1. Invoice Header Information: Company details, invoice number, date, and reference numbers in compliance with Indonesian regulations
2. Client Information: Complete legal name, address, tax registration number (NPWP), and other relevant identification details of the client
3. Payment Terms and Instructions: Standard payment period, accepted payment methods, bank account details, and late payment consequences
4. Currency and Exchange Rate Provisions: Specification of currency usage, exchange rate determination method if applicable, in compliance with Law No. 7 of 2011
5. Tax Treatment: VAT application, withholding tax requirements, and other relevant tax considerations as per Law No. 42 of 2009
6. Invoice Line Item Requirements: Standardized format for describing goods/services, quantities, unit prices, and total amounts
7. Calculation Rules: Standards for calculating subtotals, taxes, discounts, and final amounts
8. Documentation Requirements: List of required supporting documents and attachments for valid invoicing
1. Foreign Currency Provisions: Additional terms for international transactions, including currency conversion rules and international payment methods. Include when dealing with international clients
2. Special Pricing Terms: Framework for volume discounts, early payment discounts, or special pricing arrangements. Include when offering variable pricing structures
3. Industry-Specific Requirements: Additional requirements for specific industries (e.g., construction, services, goods). Include based on industry context
4. Electronic Invoicing Terms: Specific provisions for electronic invoice submission and processing. Include when implementing e-invoicing
5. Dispute Resolution Process: Detailed procedure for handling invoice disputes. Include for high-value or complex billing relationships
1. Schedule A - Price List: Standard pricing for goods/services, including any volume-based pricing tiers
2. Schedule B - Special Payment Terms: Detailed payment terms for different categories of goods/services or client types
3. Schedule C - Required Supporting Documents: List and samples of required documentation for different types of transactions
4. Appendix 1 - Invoice Template: Standard invoice format meeting all Indonesian legal and tax requirements
5. Appendix 2 - Tax Documentation Requirements: Templates and requirements for tax-related documentation
6. Appendix 3 - Electronic Invoice Specifications: Technical specifications and requirements for electronic invoice submission where applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Professional Services
Technology
Construction
Export-Import
Logistics
Consumer Goods
Energy
Agriculture
Mining
Financial Services
Healthcare
Education
Telecommunications
Relevant Teams
Finance
Accounting
Tax
Legal
Compliance
Treasury
Commercial Operations
Credit Control
Accounts Receivable
Business Operations
Administration
Relevant Roles
Finance Director
Chief Financial Officer
Accounts Receivable Manager
Billing Coordinator
Tax Manager
Financial Controller
Accounting Manager
Credit Controller
Treasury Manager
Compliance Officer
Commercial Director
Operations Manager
Business Development Manager
Administrative Director
Finance Operations Manager
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