The Master Invoice agreement is designed for businesses requiring a standardized framework for recurring invoicing relationships under New Zealand law. This document is particularly useful when parties anticipate regular or ongoing transactions and wish to avoid negotiating terms for each individual invoice. The Master Invoice agreement establishes comprehensive terms covering invoice requirements, payment procedures, GST compliance, and dispute resolution mechanisms. It's commonly used in business-to-business relationships where there are regular transactions, multiple group entities involved, or complex billing arrangements that benefit from standardized procedures. The agreement ensures compliance with New Zealand commercial and tax legislation while providing flexibility for specific business needs through schedules and appendices.
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1. Parties: Identification of all parties to the agreement, including full legal names, registration numbers, and addresses
2. Background: Context of the business relationship and purpose of establishing the master invoice agreement
3. Definitions: Definitions of key terms used throughout the agreement, including payment terms, invoice requirements, and relevant business terminology
4. Invoice Requirements: Mandatory information to be included in all invoices, including GST requirements and formatting specifications
5. Payment Terms: Standard payment terms, including payment methods, currencies, and timeframes
6. Billing Procedures: Process for invoice submission, approval, and processing
7. Dispute Resolution: Procedures for handling disputed invoices or payments
8. Term and Termination: Duration of the master invoice agreement and conditions for termination
9. General Provisions: Standard legal provisions including governing law, notices, and amendments
1. Credit Terms: Include when extending credit facilities or special payment arrangements are offered
2. Volume Discounts: Include when offering tiered pricing or volume-based discounts
3. Multiple Currency Provisions: Include for international transactions or when dealing with multiple currencies
4. Electronic Invoicing Terms: Include when implementing specific e-invoicing systems or requirements
5. Group Company Provisions: Include when the agreement covers multiple related entities
6. Tax Compliance: Include detailed tax provisions for complex cross-border transactions or special tax arrangements
7. Service Level Agreements: Include when specific performance metrics for invoicing and payment processing are required
1. Schedule 1 - Invoice Template: Standard template for all invoices issued under this agreement
2. Schedule 2 - Pricing Schedule: Details of standard rates, prices, and any agreed pricing mechanisms
3. Schedule 3 - Contact Details: List of authorized contacts for invoice submission, approval, and payment processing
4. Appendix A - Required Documentation: List of supporting documents required for specific types of invoices
5. Appendix B - Special Payment Terms: Details of any special payment arrangements or credit terms
6. Appendix C - Compliance Requirements: Specific regulatory or tax compliance requirements applicable to the invoicing relationship
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Professional Services
Retail
Wholesale
Technology
Construction
Healthcare
Education
Logistics
Financial Services
Telecommunications
Energy
Consulting
Relevant Teams
Finance
Legal
Procurement
Accounts Receivable
Accounts Payable
Treasury
Commercial Operations
Contract Administration
Credit Control
Financial Planning
Business Operations
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Accounts Payable Manager
Financial Controller
Commercial Manager
Procurement Manager
Contract Manager
Legal Counsel
Credit Controller
Treasury Manager
Business Development Manager
Operations Manager
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