The Job Termination Letter is a crucial document in Maltese employment law that formally communicates the end of an employment relationship. It must be drafted in accordance with the Employment and Industrial Relations Act (EIRA) and other relevant Maltese regulations, which mandate specific requirements for notice periods, grounds for termination, and final settlements. This document is used when an employer needs to terminate an employment contract, whether due to redundancy, poor performance, misconduct, or other valid reasons recognized under Maltese law. The letter should include essential information such as the termination date, notice period, final payment details, and return of company property, while maintaining professional tone and ensuring legal compliance. Special attention must be paid to Malta's specific requirements regarding notice periods and employee rights during the termination process.
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1. Employee and Company Details: Full names and addresses of both the employer and employee, employee ID or reference number
2. Date and Delivery Method: Clear statement of the date of the letter and how it is being delivered to the employee
3. Termination Statement: Clear and unambiguous statement of employment termination, including the effective date
4. Notice Period: Details of the notice period as per employment contract and Maltese law, including whether it will be worked or paid in lieu
5. Reason for Termination: Brief but clear explanation of the grounds for termination, ensuring compliance with Maltese employment law
6. Final Payment Details: Information about final salary, outstanding leave, and other entitlements
7. Company Property: List of company property to be returned and by what date
8. Closing Statement: Professional conclusion including any appreciation for service and contact details for queries
1. Redundancy Payment Details: Include when termination is due to redundancy, detailing calculation of redundancy pay
2. Performance Issues Summary: Include when termination is performance-related, summarizing previous warnings and improvement attempts
3. Garden Leave Provisions: Include when the employee will be placed on garden leave during the notice period
4. Non-Compete Reminder: Include when employment contract contains post-employment restrictions
5. Outplacement Support: Include when company is offering career transition assistance
6. Settlement Agreement Reference: Include when a separate settlement agreement is being offered
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, bonuses, and any deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Schedule: Timeline and details of when various benefits and entitlements will cease
4. Exit Process Checklist: Step-by-step guide of actions required before last day of employment
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