The End Of Contract Letter To Employee is a crucial document in Nigerian employment practice, typically used when a fixed-term employment contract reaches its natural conclusion. It serves as an official communication that complies with Nigerian Labour Act requirements and ensures proper documentation of the employment termination process. This document is essential for both employers and employees as it clearly outlines final arrangements, including last working day, outstanding payments, benefit calculations, and post-employment obligations. It helps prevent future disputes by providing a clear record of the termination terms and helps ensure compliance with local employment regulations. The letter should be issued with sufficient notice before the contract end date and must include all relevant details required under Nigerian employment law.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is an End of Contract notification
3. Contract Reference: Reference to the original employment contract and its term
4. Confirmation of End Date: Clear statement of when the contract will end
5. Final Payment Details: Information about final salary, unused leave payments, and any other entitlements
6. Company Property: List of company property to be returned and deadline for return
7. Final Clearance Process: Steps the employee needs to take for final clearance
8. Reference and Certificate of Service: Information about providing employment references and service certificates
9. Contact Information: Details of who to contact for queries or further information
10. Signature Block: Space for authorized signatory's name, title, and signature
1. Project Handover Requirements: Include when the employee needs to transfer ongoing projects or responsibilities
2. Non-Compete Reminder: Include if the original contract contained non-compete or confidentiality clauses
3. Pension and Benefits: Include details about continuation or termination of benefits if applicable
4. Exit Interview: Include if company policy requires an exit interview
5. Rehire Eligibility: Include if stating future employment eligibility is company policy
6. Outstanding Loans/Advances: Include if there are any outstanding financial obligations to be settled
7. Performance Summary: Include if company policy requires final performance feedback
1. Final Payment Calculation Sheet: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Summary of any benefits that extend beyond the contract end date
4. Clearance Form: Form to be signed by various departments confirming no pending issues
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Banking and Finance
Oil and Gas
Technology
Manufacturing
Telecommunications
Healthcare
Education
Construction
Retail
Professional Services
Mining
Agriculture
Transportation
Hospitality
Government and Public Sector
Relevant Teams
Human Resources
Legal
Personnel Administration
Employee Relations
Compliance
Corporate Services
Administration
Operations
Finance
Payroll
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Administrator
Personnel Manager
HR Business Partner
Employee Relations Manager
Recruitment Manager
HR Operations Manager
Compensation and Benefits Manager
Project Manager
Department Manager
Line Manager
CEO
Managing Director
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