An Expense Receipt is a crucial business document used in New Zealand to record and verify financial transactions between parties. This document type is governed by New Zealand tax legislation, particularly the Goods and Services Tax Act 1985 and Tax Administration Act 1994, which mandate specific information requirements for valid tax receipts. The Expense Receipt must include essential elements such as the supplier's GST registration number, date of transaction, itemized purchases, and tax calculations. It serves multiple purposes including tax compliance, expense tracking, audit trails, and business record-keeping, and must be retained for a minimum of seven years as per New Zealand tax regulations. The document is fundamental for both businesses and individuals in maintaining accurate financial records and supporting tax-related claims.
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1. Business Information: Supplier's business name, GST registration number, and contact details
2. Transaction Details: Date, time, and unique receipt/invoice number
3. Item Description: Detailed list of goods/services purchased including quantity and unit price
4. Payment Information: Total amount, GST amount, payment method, and payment status
5. Legal Compliance Statement: Standard statement confirming this is a valid tax receipt/invoice
1. Customer Details: For business expenses where the customer's details need to be recorded for claiming purposes
2. Purchase Order Reference: When the expense is linked to a specific purchase order or corporate account
3. Department/Cost Center: For internal accounting purposes when expenses need to be allocated to specific business units
4. Special Instructions: Any special conditions, warranty information, or return policy details
5. Loyalty Program: Information about points earned or loyalty program details if applicable
1. Itemized Breakdown: Detailed breakdown of complex purchases with multiple items or service components
2. Tax Calculations: Detailed breakdown of different tax components when multiple tax rates apply
3. Terms and Conditions: Additional terms such as return policy, warranty information (typically printed on reverse side)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Hospitality
Professional Services
Construction
Manufacturing
Technology
Healthcare
Education
Transportation
Financial Services
Consulting
Real Estate
Non-profit Organizations
Government Services
Relevant Teams
Finance
Accounting
Procurement
Administration
Operations
Sales
Compliance
Audit
Tax
Treasury
Accounts Payable
Accounts Receivable
Relevant Roles
Accountant
Finance Manager
Bookkeeper
Tax Specialist
Accounts Payable Clerk
Accounts Receivable Clerk
Financial Controller
Business Owner
Office Manager
Procurement Officer
Expense Administrator
Compliance Officer
Auditor
Sales Manager
Store Manager
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