The Fixed Term Contract Offer Letter is a essential document used in New Zealand employment contexts when an organization needs to hire an employee for a specific period or project. It must comply with New Zealand employment legislation, particularly Section 66 of the Employment Relations Act 2000, which requires employers to have genuine reasons based on reasonable grounds for the fixed term and to specify when and how the employment will end. This document is typically used for seasonal work, project-based assignments, parental leave coverage, or other temporary staffing needs. The letter includes all necessary employment terms, conditions, and entitlements as required by New Zealand law, serving as both an offer of employment and, upon acceptance, a key part of the employment agreement. It's crucial for protecting both employer and employee interests by clearly documenting the terms of the fixed-term arrangement.
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1. Letter Header and Date: Company letterhead, date, and recipient's contact details
2. Salutation: Formal greeting to the prospective employee
3. Opening Paragraph: Expression of pleasure in offering the position, stating the job title and department
4. Position Details: Job title, reporting relationships, and key responsibilities
5. Fixed Term Nature: Clear statement of the fixed term period, start and end dates, and genuine reasons for the fixed term as required by NZ law
6. Employment Terms: Key terms including work hours, location, and any probationary period
7. Compensation: Salary/wages, payment frequency, and any additional benefits
8. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per Holidays Act 2003
9. Notice Period: Required notice period for early termination by either party
10. Acceptance Instructions: How to accept the offer and deadline for acceptance
11. Closing: Signature block and company representative details
1. Conditional Offers: Include when offer is subject to conditions such as reference checks, background checks, or work visa
2. Relocation Assistance: Include when offering relocation support or expenses
3. Confidentiality Statement: Include when role involves access to sensitive information
4. Vehicle Allowance: Include when offering company vehicle or vehicle allowance
5. Commission Structure: Include for sales roles or positions with commission-based compensation
6. Training Requirements: Include when specific training or certifications are required
7. Working From Home Arrangements: Include when role involves remote work options
1. Job Description: Detailed description of role, responsibilities, and key performance indicators
2. Benefits Summary: Detailed outline of all benefits and entitlements
3. Company Policies: Key policies that the employee needs to be aware of immediately
4. KPI Schedule: Performance expectations and measurements, if applicable to the role
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