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The Temporary to Permanent Position Offer Letter is a crucial document used in New Zealand employment contexts when organizations wish to establish an initial temporary employment relationship with the intention of converting it to a permanent position, subject to specific conditions. This approach allows employers to evaluate candidate suitability while providing clear pathways to permanent employment for prospective employees. The document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, and typically includes detailed terms for both the temporary and permanent phases, performance expectations, conversion criteria, and standard employment conditions. It's commonly used for roles where a trial period is beneficial or when organizations need flexibility in workforce planning while offering potential long-term security to candidates.

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and current date

2. Candidate Address Block: Recipient's full name and address

3. Salutation: Professional greeting to the candidate

4. Opening Statement: Expression of pleasure in offering the position and specification of the role title

5. Position Details: Job title, department, reporting relationship, and work location

6. Employment Structure: Clear explanation of the temporary-to-permanent transition structure, including the temporary period duration and conditions for permanent conversion

7. Start Date and Hours: Commencement date, working hours, and any flexibility arrangements

8. Compensation: Salary/wage details for both temporary and permanent phases, payment frequency, and method

9. Benefits: Overview of benefits package, including leave entitlements, KiwiSaver, and insurance

10. Key Terms and Conditions: Essential employment conditions including probationary period, notice periods, and key policies

11. Acceptance Process: Instructions for accepting the offer and deadline for response

12. Closing: Positive closing statement, signature block, and company representative details