The Job Offer Letter of Intent is a crucial document in the New Zealand employment process, typically used when an employer wishes to formally express their intention to hire a candidate while allowing room for final negotiations and arrangements. This document bridges the gap between verbal discussions and a formal employment agreement, providing written confirmation of the key terms discussed during the recruitment process. It includes essential information about the role, compensation, and basic employment terms while complying with New Zealand employment law requirements. The letter serves multiple purposes: it demonstrates the employer's serious intent to hire, gives the candidate a clear understanding of the proposed terms, and provides a foundation for the final employment agreement. This document is particularly useful in situations where there may be conditions precedent to employment, such as reference checks, visa requirements, or other pre-employment conditions.
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1. Letter Header and Date: Company letterhead, date, and recipient's contact details
2. Opening Statement: Expression of intent to offer employment and enthusiasm about the candidate
3. Position Details: Job title, department, reporting relationships, and brief description of role
4. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time
5. Start Date: Proposed commencement date and any conditions precedent
6. Compensation: Base salary/wages, payment frequency, and any guaranteed bonuses
7. Hours of Work: Standard working hours, days, and flexibility arrangements
8. Location: Primary work location and any remote working arrangements
9. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per NZ law
10. Benefits Overview: Summary of key benefits including KiwiSaver contributions
11. Conditional Statements: Any conditions that must be met (background checks, visas, etc.)
12. Next Steps: Instructions for accepting the offer and timeline
13. Closing: Professional closing statement, signature block, and contact for questions
1. Probationary Period: Include when the role will have a trial or probationary period
2. Commission Structure: For sales roles or positions with performance-based compensation
3. Equity/Share Options: For senior roles or startups offering equity compensation
4. Relocation Assistance: When offering support for candidates relocating for the position
5. Non-Standard Hours: For roles requiring shift work or irregular hours
6. Vehicle Allowance: When a vehicle or transport allowance is part of the package
7. Professional Development: When offering specific training or development opportunities
8. Travel Requirements: For roles involving regular domestic or international travel
1. Position Description: Detailed outline of role responsibilities and requirements
2. Benefits Schedule: Comprehensive list of all company benefits and eligibility criteria
3. Compensation Structure: Detailed breakdown of salary package including any variable components
4. Key Employment Terms Summary: Summary of main terms as required by NZ employment law
5. Company Policies Overview: Summary of key policies that are particularly relevant to the role
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