A Photography Invoice is a formal billing document used in New Zealand by professional photographers and photography businesses to charge clients for services rendered. This document must comply with New Zealand's GST requirements and should be issued promptly after service completion. It includes essential elements such as the photographer's business details, GST number, client information, service description, cost breakdown, and payment terms. The invoice can be used for various photography services, from wedding photography to commercial shoots, and must maintain compliance with the Goods and Services Tax Act 1985 and Fair Trading Act 1986. It serves as both a payment request and a tax record, making it crucial for business accounting and tax reporting purposes.
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1. Photographer Details: Business name, contact information, GST number, and registration details of the photographer
2. Client Details: Full name, billing address, and contact information of the client
3. Invoice Information: Invoice number, date, and payment due date
4. Service Description: Detailed breakdown of photography services provided, including date, location, and type of service
5. Cost Breakdown: Itemized list of charges including hourly rates, packages, or individual items
6. GST Details: GST amount clearly separated from the subtotal and total amounts
7. Payment Terms: Payment methods accepted, due date, and any late payment policies
8. Bank Details: Bank account information for payment transfer
1. Travel Expenses: Detailed breakdown of any travel-related costs, used when photography was conducted at a remote location
2. Equipment Charges: List of any special equipment hired or used, included when additional equipment was required
3. Digital Processing Fees: Breakdown of post-processing work and associated costs, used when extensive editing was required
4. Usage Rights: Specific terms regarding the licensed use of the photographs, included when licensing terms need to be specified
5. Discount Applied: Details of any promotional offers or discounts applied to the invoice, used when applicable
6. Rush Delivery Fee: Additional charges for expedited delivery of photos, included when rush service was requested
1. Shot List: Detailed list of all photographs taken or delivered, particularly useful for event or commercial photography
2. Time Log: Breakdown of time spent on different aspects of the photography service
3. Delivery Schedule: Timeline for delivery of digital files or printed photographs
4. Print Specifications: Details of print sizes, paper types, and quantities if physical prints are included
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Photography
Wedding and Events
Commercial Photography
Real Estate
Fashion and Beauty
Corporate Services
Advertising and Marketing
Media and Entertainment
Retail
Tourism and Hospitality
Education
Relevant Teams
Finance
Accounts Receivable
Administration
Creative Services
Photography
Operations
Client Services
Marketing
Events
Relevant Roles
Photographer
Photography Studio Manager
Accounts Receivable Specialist
Bookkeeper
Financial Controller
Account Manager
Project Manager
Marketing Manager
Creative Director
Event Coordinator
Business Owner
Administrative Assistant
Finance Manager
Photography Assistant
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