The Workstation Risk Assessment document serves as a crucial tool for ensuring compliance with New Zealand's workplace health and safety requirements, particularly the Health and Safety at Work Act 2015. This assessment is essential for organizations where employees regularly use computer workstations or similar setup, and should be conducted during initial workspace setup, when significant changes occur to the working environment, or when health concerns are raised. The document includes detailed evaluations of ergonomic factors, equipment specifications, environmental conditions, and employee work patterns, providing a systematic approach to identifying and mitigating potential health and safety risks. Regular workstation risk assessments are fundamental to preventing workplace injuries, improving employee comfort and productivity, and maintaining compliance with New Zealand's workplace safety regulations.
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1. Assessment Information: Basic details including date of assessment, assessor name, location, and employee details
2. Workstation Overview: General description of the workstation setup and equipment in use
3. Employee Work Patterns: Information about typical working hours, breaks, and tasks performed
4. Physical Environment Assessment: Evaluation of lighting, noise, temperature, ventilation, and space requirements
5. Equipment Assessment: Detailed evaluation of chair, desk, monitor, keyboard, mouse, and other peripherals
6. Posture Analysis: Assessment of working postures and ergonomic positioning
7. Current Health Status: Any existing conditions or symptoms reported by the employee
8. Risk Identification: Specific hazards and risks identified during the assessment
9. Recommendations: Detailed recommendations for improvements and corrective actions
10. Action Plan: Specific actions required, responsible parties, and timeframes for implementation
1. Remote Work Considerations: Additional assessment items specific to remote working arrangements, used when employee works from home
2. Specialized Equipment Needs: Assessment of requirements for specialized adaptive equipment, used when employee has specific needs or disabilities
3. Previous Assessment History: Summary of previous assessments and implemented changes, used for follow-up assessments
4. Cost Analysis: Breakdown of recommended equipment costs and budget considerations, used when significant purchases are recommended
1. Appendix A: Workstation Setup Diagram: Visual representation of ideal workstation setup with measurements
2. Appendix B: Equipment Checklist: Detailed checklist of all workstation equipment and their condition
3. Appendix C: Ergonomic Guidelines: Reference guide for ergonomic best practices
4. Appendix D: Exercise Guide: Recommended stretches and exercises for workplace health
5. Appendix E: Photo Documentation: Photographs of current setup with annotations highlighting issues and recommended changes
6. Appendix F: Follow-up Form: Template for tracking implementation of recommendations and effectiveness
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Financial Services
Professional Services
Government and Public Sector
Education
Healthcare Administration
Legal Services
Insurance
Telecommunications
Media and Broadcasting
Research and Development
Customer Service
Administrative Services
Relevant Teams
Health and Safety
Human Resources
Facilities Management
Workplace Operations
Risk Management
Compliance
Employee Relations
Occupational Health
Property Services
Office Administration
Relevant Roles
Health and Safety Manager
Occupational Health Specialist
HR Manager
Facilities Manager
Office Manager
Ergonomics Consultant
Workplace Safety Coordinator
Risk Assessment Officer
Compliance Manager
Employee Relations Manager
Occupational Therapist
Workplace Wellness Coordinator
HSE Specialist
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