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Workstation Risk Assessment Template for New Zealand

This document is a comprehensive workstation risk assessment tool designed to comply with New Zealand's Health and Safety at Work Act 2015 and associated regulations. It provides a structured framework for evaluating workplace ergonomics, identifying potential health and safety risks associated with workstation setup, and recommending appropriate controls and improvements. The assessment covers various aspects including physical workspace layout, equipment evaluation, ergonomic considerations, and environmental factors, while incorporating specific requirements and guidelines set forth by WorkSafe New Zealand.

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Workstation Risk Assessment

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What is a Workstation Risk Assessment?

The Workstation Risk Assessment document serves as a crucial tool for ensuring compliance with New Zealand's workplace health and safety requirements, particularly the Health and Safety at Work Act 2015. This assessment is essential for organizations where employees regularly use computer workstations or similar setup, and should be conducted during initial workspace setup, when significant changes occur to the working environment, or when health concerns are raised. The document includes detailed evaluations of ergonomic factors, equipment specifications, environmental conditions, and employee work patterns, providing a systematic approach to identifying and mitigating potential health and safety risks. Regular workstation risk assessments are fundamental to preventing workplace injuries, improving employee comfort and productivity, and maintaining compliance with New Zealand's workplace safety regulations.

What sections should be included in a Workstation Risk Assessment?

1. Assessment Information: Basic details including date of assessment, assessor name, location, and employee details

2. Workstation Overview: General description of the workstation setup and equipment in use

3. Employee Work Patterns: Information about typical working hours, breaks, and tasks performed

4. Physical Environment Assessment: Evaluation of lighting, noise, temperature, ventilation, and space requirements

5. Equipment Assessment: Detailed evaluation of chair, desk, monitor, keyboard, mouse, and other peripherals

6. Posture Analysis: Assessment of working postures and ergonomic positioning

7. Current Health Status: Any existing conditions or symptoms reported by the employee

8. Risk Identification: Specific hazards and risks identified during the assessment

9. Recommendations: Detailed recommendations for improvements and corrective actions

10. Action Plan: Specific actions required, responsible parties, and timeframes for implementation

What sections are optional to include in a Workstation Risk Assessment?

1. Remote Work Considerations: Additional assessment items specific to remote working arrangements, used when employee works from home

2. Specialized Equipment Needs: Assessment of requirements for specialized adaptive equipment, used when employee has specific needs or disabilities

3. Previous Assessment History: Summary of previous assessments and implemented changes, used for follow-up assessments

4. Cost Analysis: Breakdown of recommended equipment costs and budget considerations, used when significant purchases are recommended

What schedules should be included in a Workstation Risk Assessment?

1. Appendix A: Workstation Setup Diagram: Visual representation of ideal workstation setup with measurements

2. Appendix B: Equipment Checklist: Detailed checklist of all workstation equipment and their condition

3. Appendix C: Ergonomic Guidelines: Reference guide for ergonomic best practices

4. Appendix D: Exercise Guide: Recommended stretches and exercises for workplace health

5. Appendix E: Photo Documentation: Photographs of current setup with annotations highlighting issues and recommended changes

6. Appendix F: Follow-up Form: Template for tracking implementation of recommendations and effectiveness

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Information Technology

Financial Services

Professional Services

Government and Public Sector

Education

Healthcare Administration

Legal Services

Insurance

Telecommunications

Media and Broadcasting

Research and Development

Customer Service

Administrative Services

Relevant Teams

Health and Safety

Human Resources

Facilities Management

Workplace Operations

Risk Management

Compliance

Employee Relations

Occupational Health

Property Services

Office Administration

Relevant Roles

Health and Safety Manager

Occupational Health Specialist

HR Manager

Facilities Manager

Office Manager

Ergonomics Consultant

Workplace Safety Coordinator

Risk Assessment Officer

Compliance Manager

Employee Relations Manager

Occupational Therapist

Workplace Wellness Coordinator

HSE Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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