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The Formal Letter For A Job is a crucial document in Philippine employment practice that initiates the formal employment relationship between an employer and a prospective employee. This document is typically used after successful completion of the recruitment process and before the commencement of employment. It must comply with the Philippine Labor Code and related employment regulations, including DOLE guidelines on employment documentation. The letter serves multiple purposes: it confirms the job offer, outlines the terms and conditions of employment, specifies compensation and benefits, and provides a framework for the employment relationship. The document should be drafted carefully to ensure it includes all mandatory elements required by Philippine law while clearly communicating the employment terms to the candidate. It often serves as a reference document throughout the employment relationship and may be required for various administrative purposes, including visa applications, bank accounts, or employment verification.

1. Letterhead and Date: Company letterhead with complete contact information and current date

2. Inside Address: Recipient's complete name and address

3. Salutation: Formal greeting addressing the candidate by name

4. Job Offer Statement: Clear statement offering the position with exact job title

5. Position Details: Description of role, department, and reporting relationship

6. Employment Terms: Key terms including start date, employment status (probationary/regular), and work location

7. Compensation Package: Detailed breakdown of salary and mandatory benefits as per Philippine law

8. Working Hours: Standard working hours and schedule as per Philippine Labor Code

9. Acceptance Instructions: Clear instructions on how to accept the offer and deadline for response

10. Closing: Professional closing with signature block of authorized company representative