An Invoice For Work Completed is a crucial business document used in the Philippines to request payment for services already rendered or work already performed. It must comply with the Bureau of Internal Revenue (BIR) regulations and the National Internal Revenue Code, including specific requirements for format, content, and tax information. This document serves multiple purposes: it acts as a formal payment request, provides proof of services rendered, supports tax reporting requirements, and serves as a legal record of the transaction. The invoice must include essential elements such as TIN numbers, proper business registration details, and VAT information (if applicable), making it valid for both business and tax purposes in the Philippine jurisdiction.
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1. Invoice Header: Contains BIR-required information including TIN (Tax Identification Number), invoice number, date, and business registration details
2. Billing Information: Complete details of both the service provider and client, including registered business names, addresses, and contact information
3. Work Description: Detailed itemization of completed work with specific descriptions of services rendered
4. Pricing Breakdown: Itemized list of charges, unit prices, quantities, and subtotals for each service or work item
5. Total Amount: Final calculation including subtotal, applicable taxes (VAT if registered), and total amount due in Philippine Peso
6. Payment Terms: Clear statement of payment due date and accepted payment methods
7. Payment Instructions: Banking or payment details for transferring funds
1. Project Reference: Reference to specific project codes or purchase orders - include when work is part of a larger project
2. VAT Breakdown: Detailed VAT calculations - required only for VAT-registered businesses
3. Discount Information: Details of any applied discounts or special rates - include when discounts are offered
4. Terms and Conditions: Additional terms regarding payment, late fees, or other conditions - include for new clients or complex transactions
5. Previous Balance: Information about any outstanding amounts from previous invoices - include when there are pending payments
1. Time Sheet: Detailed breakdown of hours worked, dates, and specific tasks - attach for time-based billing
2. Work Completion Certificate: Client-signed confirmation of work completion - attach when required by contract or client
3. Material Usage Report: Itemized list of materials used - attach for projects involving material costs
4. Supporting Documents: Additional receipts, permits, or third-party costs - attach when billing for reimbursable expenses
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Construction
Information Technology
Consulting
Manufacturing
Creative Industries
Engineering
Healthcare
Education
Real Estate
Retail
Wholesale Trade
Transportation
Agriculture
Mining
Relevant Teams
Finance
Accounting
Operations
Administration
Billing
Accounts Receivable
Accounts Payable
Tax
Compliance
Legal
Project Management
Relevant Roles
Accountant
Freelancer
Business Owner
Finance Manager
Billing Coordinator
Project Manager
Account Executive
Tax Specialist
Financial Controller
Operations Manager
Administrative Assistant
Bookkeeper
Chief Financial Officer
Small Business Owner
Independent Contractor
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