A Work Contract Termination Letter is a crucial document used in Philippine business operations when an employer needs to formally terminate an employment relationship. This document must strictly adhere to the requirements set forth in the Philippine Labor Code, DOLE regulations, and relevant jurisprudence. It is used in situations involving both just cause terminations (such as serious misconduct or willful disobedience) and authorized causes (such as redundancy or retrenchment). The letter serves multiple purposes: it provides official notice of termination, documents the legal grounds for termination, outlines the final pay computation, specifies the effective date, and details any post-employment obligations. Proper execution of this document is essential for legal compliance and risk management in Philippine employment relationships.
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1. Letterhead and Date: Company letterhead with complete contact information and date of the letter
2. Employee Information: Full name, position, and department of the employee being terminated
3. Subject Line: Clear indication that this is a notice of employment termination
4. Formal Notice of Termination: Clear statement of employment termination and effective date
5. Reason for Termination: Specific legal grounds for termination as per Philippine Labor Code
6. Final Pay Details: Information about final salary, benefits, and other compensation due
7. Company Property Return: List of company properties to be returned and deadline
8. Closing and Signatures: Formal closing, space for signatures of authorized company representative
1. Severance Package: Details of separation pay and additional benefits, if applicable based on termination grounds
2. Non-Compete/Confidentiality Reminder: Reminder of ongoing obligations, if specified in original employment contract
3. Reference Provision: Information about company policy on providing references, if applicable
4. Transition Period Details: If a transition period is being provided, specify duties and duration
5. Appeal Process: Information about grievance procedures, if company policy allows for appeals
6. Medical/Insurance Benefits: Information about continuation or termination of health benefits, if applicable
1. Computation of Final Pay: Detailed breakdown of final salary, prorated 13th month pay, unused leave credits, and other monetary benefits
2. Clearance Checklist: List of departments from which the employee needs to secure clearance
3. Certificate of Employment: Standard certificate confirming employment period and position
4. Quitclaim and Release: Document acknowledging receipt of final pay and releasing company from claims
5. Exit Interview Form: Standard form for documenting exit interview responses and feedback
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Manufacturing
Information Technology
Financial Services
Retail
Healthcare
Education
Construction
Business Process Outsourcing
Hospitality
Telecommunications
Professional Services
Transportation and Logistics
Real Estate
Energy and Utilities
Agriculture
Mining
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretariat
Employee Relations
Operations
Senior Management
Internal Audit
Risk Management
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
Employment Relations Manager
HR Operations Manager
Compliance Officer
Personnel Manager
HR Administrative Officer
Labor Relations Manager
Department Head
Line Manager
Company Secretary
Managing Director
Chief Human Resources Officer
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