The Tenancy Termination Notice is a crucial legal document used in the Philippine real estate context when either a landlord or tenant wishes to formally end a lease agreement. This document must comply with the Civil Code of the Philippines, the Rent Control Act of 2020, and relevant local regulations regarding notice periods and termination procedures. It is typically used when either party wishes to end the lease at its natural conclusion, or in cases of early termination where permitted by the original agreement or law. The notice should include specific details about the property, parties involved, termination date, and requirements for property surrender. Proper service of this notice is essential for legal compliance and to avoid potential disputes in Philippine courts.
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1. Header Information: Date, recipient's name and address, property address, and reference to the lease agreement
2. Subject Line: Clear indication that this is a Notice of Lease Termination
3. Lease Identification: Details of the current lease agreement including date of execution and parties involved
4. Notice of Termination: Clear statement of intent to terminate the lease, including the effective date of termination
5. Legal Basis: Citation of relevant clause from lease agreement or applicable law authorizing the termination
6. Vacation Requirements: Clear statement of when and how the property should be vacated and returned
7. Contact Information: Details for future communication and property inspection arrangements
8. Closing: Formal closing, signature block, and date of signing
1. Security Deposit: Include when addressing the return of security deposit and any deductions
2. Outstanding Payments: Include when there are pending rent payments or utility bills to be settled
3. Property Damage: Include when there are specific issues regarding property damage that need to be addressed
4. Keys and Access Devices: Include when specifying requirements for returning keys, access cards, or other property access devices
5. Forwarding Address: Include when requesting tenant's forwarding address for future correspondence
6. Early Termination Fee: Include when the termination involves early termination fees as per the lease agreement
1. Original Lease Agreement: Copy of the original lease agreement being terminated
2. Property Inspection Report: Current condition report or checklist for property inspection
3. Payment Records: Statement of account showing rent payment status and any outstanding amounts
4. Photographic Evidence: Photos documenting current property condition, if relevant to the termination
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