The Commercial Invoice Pro Forma Invoice is a critical document in international trade transactions subject to United States jurisdiction. It serves as a preliminary bill of sale issued by the seller to the buyer before the actual shipment of goods. This document is required for various purposes including customs clearance, obtaining import licenses, arranging payment terms, and complying with export control regulations. It must include specific information required by US customs authorities such as detailed product descriptions, HS codes, country of origin, and accurate pricing information. The document is particularly important in scenarios where advance payment is required, when dealing with letters of credit, or when obtaining import permits in the destination country. It helps both parties understand the final cost of the transaction and assists customs authorities in determining appropriate duties and taxes.
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1. Invoice Header: Contains basic document identification including Pro Forma Invoice number, date, and document type declaration
2. Seller Information: Complete details of the exporter/seller including company name, address, tax ID, and contact information
3. Buyer Information: Complete details of the importer/buyer including company name, address, tax ID, and contact information
4. Shipment Details: Information about the shipment including expected shipping date, delivery terms (Incoterms), mode of transport, and country of origin
5. Product Details: Itemized list of products including description, quantity, unit price, HS codes, and total amount for each item
6. Financial Information: Subtotal, applicable taxes, shipping costs, insurance, and total invoice value
7. Currency Information: Currency used and exchange rate if applicable
8. Declaration: Statement certifying that the information provided is true and correct
1. Bank Details: Banking information for payment processing - included when advance payment is required
2. Special Instructions: Any special handling requirements or instructions - included when specific handling or shipping requirements exist
3. Export License Details: Export license numbers and details - included for controlled goods requiring export licenses
4. Certificate of Origin Reference: Reference to accompanying Certificate of Origin - included when required for customs purposes
5. Insurance Details: Information about shipping insurance - included when insurance is arranged by the seller
6. Payment Terms: Detailed payment conditions - included when specific payment arrangements are agreed upon
1. Detailed Product Specifications: Technical specifications and details of products when complex goods are being shipped
2. Packing List Reference: Detailed packing information including weights, dimensions, and package counts
3. Quality Certification References: List of quality certificates and compliance documents accompanying the shipment
4. Export Control Classification: Detailed classification of goods under export control regulations when applicable
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