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The Employee Clearance Letter is a mandatory document under UAE labor law that forms part of the formal employment termination process. It is required whenever an employee leaves an organization, whether through resignation, termination, or end of contract. The document serves multiple purposes: it protects the company's interests by ensuring all company property is returned and obligations are met; it provides the employee with necessary documentation for future employment and visa processing; and it complies with UAE Federal Law No. 33 of 2021 and MOHRE requirements regarding employment termination. The letter typically includes confirmation of returned company assets, settlement of financial dues, completion of knowledge transfer, and departmental clearances. This document is particularly important in the UAE context as it is often required by new employers and government authorities for processing new employment visas and work permits.

1. Letter Header: Company letterhead, date, reference number, and document title

2. Employee Information: Full name, employee ID, designation, department, and dates of employment

3. Clearance Statement: Primary statement confirming the employee has been cleared of all obligations

4. Company Property Return: Confirmation of return of all company assets, ID cards, access cards, etc.

5. Financial Clearance: Statement confirming settlement of all financial matters including salary, end of service benefits, and any outstanding dues

6. Non-Dues Declaration: Statement confirming no pending dues or claims from either party

7. Authorization: Signatures of authorized company representative(s) and official company stamp