Supplier Evaluation Form Template for United Arab Emirates

A comprehensive evaluation document designed for assessing and qualifying suppliers in accordance with UAE federal and emirate-level regulations. This form facilitates systematic evaluation of potential and existing suppliers across multiple criteria including financial stability, operational capability, quality management systems, and regulatory compliance. The document incorporates UAE-specific requirements such as trade license verification, local content considerations, and relevant industry certifications while aligning with international supplier assessment standards.

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What is a Supplier Evaluation Form?

The Supplier Evaluation Form serves as a critical tool for organizations operating in the UAE to assess and maintain a qualified supplier base. This document is essential for implementing robust supplier selection processes and ensuring compliance with UAE commercial regulations and quality standards. The form is typically used during initial supplier qualification, periodic performance reviews, and re-evaluation processes. It encompasses comprehensive evaluation criteria including financial stability, operational capabilities, quality management systems, HSE standards, and UAE-specific regulatory requirements. The document helps organizations make informed decisions about supplier selection while maintaining compliance with local laws and industry standards. The Supplier Evaluation Form is particularly important in the UAE context where businesses must balance international best practices with local regulatory requirements and cultural considerations.

What sections should be included in a Supplier Evaluation Form?

1. Supplier Information: Basic details including company name, trade license number, contact information, years in business, and UAE entity classification

2. Business Profile: Overview of supplier's core business activities, main products/services, production capacity, and key customers

3. Compliance and Certifications: Documentation of legal compliance, industry certifications, and relevant UAE regulatory approvals

4. Financial Assessment: Evaluation of financial stability, including credit rating, annual turnover, and banking references

5. Quality Management: Assessment of quality control processes, ISO certifications, and quality management systems

6. Operational Capability: Evaluation of production facilities, technology infrastructure, and delivery capabilities

7. HSE Standards: Assessment of Health, Safety, and Environmental practices and compliance with UAE regulations

8. Performance Metrics: Scoring criteria for key performance indicators including quality, delivery, cost, and service

9. Risk Assessment: Evaluation of potential risks including supply chain disruptions, compliance issues, and business continuity

10. Overall Rating: Final scoring summary and recommendation for supplier approval/rejection

What sections are optional to include in a Supplier Evaluation Form?

1. Sustainability Assessment: Optional section for evaluating environmental sustainability practices, relevant for organizations with strong ESG focus

2. Local Content Evaluation: Assessment of UAE local content contribution, important for government-linked organizations

3. Islamic Compliance: Evaluation of Halal certification and Sharia compliance, necessary for food and consumer products suppliers

4. IT Security Assessment: Evaluation of cybersecurity measures, relevant for technology service providers or suppliers with digital integration

5. Sub-contractor Assessment: Evaluation of sub-contractors and supply chain partners, relevant for complex supply arrangements

What schedules should be included in a Supplier Evaluation Form?

1. Scoring Matrix: Detailed breakdown of evaluation criteria and scoring methodology

2. Required Documents Checklist: List of mandatory documents and certifications required for evaluation

3. Performance Metrics Template: Standardized template for recording and calculating performance scores

4. Site Audit Checklist: Template for conducting physical facility inspections

5. Compliance Declaration Form: Template for supplier's self-declaration of compliance with key requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Download a Standard Supplier Evaluation Form

Review your own Supplier Evaluation Form

What is a Supplier Evaluation Form?

What sections should be included in a Supplier Evaluation Form?

What sections are optional to include in a Supplier Evaluation Form?

What schedules should be included in a Supplier Evaluation Form?

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Alex Denne

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