The Accounting Invoice is a fundamental business document required under Austrian law for documenting commercial transactions between parties. It serves multiple purposes: as a legally valid request for payment, a tax document for VAT purposes, and an accounting record for both parties involved. The document must comply with strict requirements set forth in the Austrian Value Added Tax Act (Umsatzsteuergesetz) and Commercial Code (Unternehmensgesetzbuch), including mandatory elements such as sequential invoice numbers, VAT identification details, and specific tax calculations. An Accounting Invoice is essential for businesses operating in Austria, as it forms the basis for tax deductions, bookkeeping entries, and audit trails, while also serving as evidence of business transactions for both domestic and international trade.
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1. Invoice Header: Contains invoice number, date of issue, and document type identification
2. Supplier Information: Full legal company name, address, tax ID, VAT number, commercial register details, and contact information
3. Customer Information: recipient's full name/company name, address, and VAT number (if applicable)
4. Invoice Details: Date of supply/service, description of goods/services, quantities, unit prices, and any reference numbers
5. Price Calculation: Subtotal, discounts (if any), net amount before VAT
6. VAT Information: VAT rate(s), VAT amount(s), and total amount including VAT
7. Total Amount: Final amount due in EUR, including any rounding
8. Payment Information: Payment terms, due date, bank account details, IBAN, BIC
1. Delivery Information: Include when goods are physically delivered, showing delivery address and delivery date
2. Purchase Order Reference: Include when invoice relates to a specific purchase order or contract
3. Special VAT Rules: Include for reverse charge mechanism, intra-community supply, or export deliveries
4. Discount Terms: Include when early payment or other discounts are offered
5. Contact Person: Include when there's a specific contact person for invoice queries
6. Special Notes: Include for any special payment conditions, warranty information, or specific terms
1. Detailed Item List: Detailed breakdown of items/services when the main invoice contains summary information only
2. Time Sheet: For service invoices where time-based billing needs to be documented
3. Supporting Documents: Delivery notes, work completion certificates, or other relevant documentation
4. VAT Calculation Details: Detailed VAT calculations for multiple VAT rates or special VAT treatments
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