A Warehouse Invoice is a critical commercial document used in Austrian business operations to bill for storage and handling services provided by warehouse facilities. This document type is essential when a business provides warehouse services and needs to charge clients for storage space, handling, and related services. The invoice must comply with Austrian VAT regulations and the Commercial Code, requiring specific elements such as VAT identification numbers, detailed service descriptions, and precise calculation of charges. It serves multiple purposes: as a payment request, a tax document, and a record of services provided. The document is particularly important for audit trails and tax compliance in Austria's business environment, where proper documentation of commercial transactions is strictly regulated.
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1. Invoice Header: Company details, invoice number, date, and VAT ID numbers for both parties
2. Customer Information: Complete name and address of the customer, including any reference numbers
3. Storage Details: Warehouse location, storage period, and type of goods stored
4. Service Description: Detailed breakdown of warehouse services provided
5. Quantity and Pricing: Unit prices, quantities, and calculations for storage and handling
6. Tax Calculation: VAT rate, VAT amount, and total amount including and excluding VAT
7. Payment Information: Payment terms, due date, and bank account details
8. Legal Notices: Required legal statements and tax-related notifications
1. Special Handling Notes: Include when goods required special handling or temperature control
2. Insurance Details: Add when specific insurance coverage applies to stored goods
3. Customs Information: Required for international goods or bonded warehouse services
4. Discount Information: Include when volume discounts or special pricing applies
5. Carbon Footprint: Optional environmental impact information for sustainable logistics services
1. Storage Time Log: Detailed timeline of storage period with check-in and check-out times
2. Handling Report: Documentation of any special handling or movement of goods
3. Weight Certificates: Official weight measurements if billing is based on weight
4. Service Level Agreement Reference: Reference to applicable service levels and performance metrics
5. Temperature Log: For temperature-controlled storage, showing compliance with requirements
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