The Agency Invoice is a critical document in Austrian commercial agency relationships, used when a commercial agent needs to bill their principal for services rendered, commissions earned, or other agreed-upon compensation. This document type must comply with the Austrian Commercial Code (UGB), the Commercial Agents Act (Handelsvertretergesetz), and relevant VAT legislation. The Agency Invoice serves as both a payment request and a legal record of the commercial relationship, typically issued on a regular basis as specified in the agency agreement. It must include detailed information about the transactions or services that generated the commission, applicable rates, and all legally required business identification details. This document is particularly important for maintaining clear financial records and ensuring compliance with Austrian tax authorities.
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1. Invoice Header: Contains invoice number, date, and document type identification
2. Supplier Details: Full legal name, address, tax/VAT number, and registration details of the agency
3. Client Details: Full legal name, address, and VAT number (if applicable) of the client
4. Service Description: Clear description of services provided, including period of service
5. Financial Details: Amounts, rates, subtotal, VAT (if applicable), and total amount due
6. Payment Terms: Due date, payment methods, and bank account details
7. Legal Notices: Mandatory invoice notices required under Austrian law, including VAT-related statements
1. Purchase Order Reference: Include when client requires specific PO number reference
2. VAT Reverse Charge Notice: Required for cross-border B2B services within the EU
3. Discount Terms: Include when early payment or other discounts are offered
4. Contact Information: Additional contact details for billing queries
5. Special Instructions: Any specific billing or payment instructions requested by the client
1. Service Breakdown: Detailed itemization of services, hours, or units
2. Time Sheet: Detailed record of time spent on various tasks (if billing is time-based)
3. Supporting Documentation: Copies of relevant agreements, purchase orders, or other referenced documents
4. Commission Calculation: Detailed breakdown of commission calculations if based on multiple transactions or rates
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Real Estate
Insurance
Financial Services
Information Technology
Advertising and Marketing
Import/Export
Professional Services
Distribution and Wholesale
Telecommunications
Relevant Teams
Finance
Accounts Payable
Accounts Receivable
Legal
Compliance
Sales Operations
Treasury
Tax
Commercial Operations
Business Development
Agency Relations
Revenue Operations
Relevant Roles
Commercial Agent
Sales Representative
Business Development Manager
Account Manager
Financial Controller
Accounts Payable Manager
Accounts Receivable Manager
Finance Director
Compliance Officer
Legal Counsel
Tax Manager
Agency Relations Manager
Commission Administrator
Sales Operations Manager
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