The Quotation Invoice is a specialized commercial document designed to meet the specific requirements of Austrian business law while serving dual purposes in business transactions. This document type is particularly valuable when businesses need to provide detailed pricing information that can be quickly converted into a binding invoice upon customer acceptance. The document must comply with the Austrian Commercial Code (UGB), VAT Act (UStG), and relevant EU regulations, including specific requirements for electronic processing where applicable. A Quotation Invoice typically includes comprehensive business details, pricing structures, tax calculations, and payment terms, making it suitable for both immediate sales and future reference. It's commonly used in situations where the transaction is likely to proceed and the business wants to reduce administrative overhead by combining quotation and invoicing processes.
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1. Company Information Header: Sender's complete business details including company name, address, registration number, VAT ID, and contact information
2. Customer Information: Recipient's complete details including name, address, and if applicable, their VAT ID
3. Document Details: Quote/Invoice number, date of issue, validity period of quote, and payment terms
4. Product/Service Description: Detailed itemized list of products/services with clear descriptions
5. Pricing Details: Unit prices, quantities, and subtotals for each item
6. Tax Calculation: VAT rates applied, VAT amounts per rate, and total VAT amount
7. Total Amount: Final total amount including and excluding VAT, clearly separated
8. Payment Information: Bank details, payment methods accepted, and payment deadline
9. Terms and Conditions: Basic terms including delivery conditions, payment terms, and validity period
1. Delivery Information: Include when physical goods are being quoted/invoiced, specifying shipping terms, costs, and estimated delivery time
2. Discount Section: Include when offering special discounts or promotional pricing
3. Reference Numbers: Include when there are purchase order numbers, customer reference numbers, or project codes
4. Special Instructions: Include when there are specific handling, installation, or usage instructions
5. Currency Information: Include when dealing with international transactions or multiple currencies
1. Detailed Specifications: Technical specifications or detailed service descriptions when the main document requires supplementary information
2. Price List: Comprehensive price list when quoting multiple items or variations
3. Terms and Conditions: Full version of terms and conditions when they are too extensive for the main document
4. Product Images: Visual representation of products when relevant to the quotation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Consulting
Wholesale Trade
Engineering
Healthcare
Education
Transportation and Logistics
Real Estate
Financial Services
Hospitality
Relevant Teams
Sales
Finance
Accounting
Operations
Administration
Tax
Commercial Operations
Business Development
Customer Service
Legal
Relevant Roles
Sales Manager
Account Executive
Finance Director
Accountant
Business Development Manager
Operations Manager
Commercial Director
Financial Controller
Sales Administrator
Billing Specialist
Tax Specialist
Business Owner
Managing Director
Office Manager
Project Manager
Procurement Manager
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