A Reimbursement Invoice is essential for organizations operating in Austria to process and document expense repayments in compliance with local regulations. This document type is used when an individual or entity has incurred approved business expenses that need to be reimbursed by their organization or a business partner. The invoice must conform to Austrian VAT (Umsatzsteuergesetz) requirements and include specific elements such as VAT registration numbers, proper itemization, and appropriate tax calculations. It serves multiple purposes: requesting payment, documenting expenses for accounting purposes, and maintaining compliance with Austrian tax authorities. The document is typically accompanied by supporting documentation such as original receipts and required approvals.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Invoice Header: Contains invoice number, date, and document title (Reimbursement Invoice/Aufwandsabrechnung)
2. Party Details: Full legal names and addresses of both the reimbursing organization and the person/entity seeking reimbursement, including VAT numbers if applicable
3. Expense Summary: Brief overview of the total reimbursement amount and purpose
4. Itemized Expense List: Detailed breakdown of each expense with dates, descriptions, and amounts
5. VAT Information: Applicable VAT rates and amounts for each item where relevant
6. Payment Details: Bank account information and payment terms
7. Declaration: Statement confirming the authenticity of expenses and compliance with company policy
1. Project Reference: Include when expenses relate to a specific project or cost center
2. Advance Payments: Include if any advance payments were made and need to be reconciled
3. Foreign Currency Conversion: Include when expenses were incurred in currencies other than EUR
4. Cost Allocation: Include when expenses need to be allocated across different departments or budget lines
5. Travel Summary: Include for travel-related reimbursements with journey details and purpose
1. Receipt Attachments: Copies of all original receipts and invoices supporting the expense claims
2. Mileage Log: For vehicle-related expenses, detailed log of journeys and distances
3. Per Diem Calculation: For travel expenses, calculation of daily allowances according to Austrian regulations
4. Authorization Forms: Any pre-approval documentation or required authorization forms
5. Supporting Documentation: Additional documents such as meeting agendas, participant lists, or event programs that justify the expenses
Find the exact document you need
Formal Receipt
An Austrian-compliant formal receipt documenting a business transaction, meeting all local tax and commercial law requirements.
Download
Car Service Receipt
An Austrian-compliant document detailing automotive services performed, parts used, and associated costs, serving as both proof of payment and warranty documentation.
Download
Independent Contractor Invoice
An Austrian-compliant invoice template for independent contractors, meeting all requirements of Austrian commercial and tax legislation.
Download
Invoice Home
An Austrian-compliant invoice template for home-related services and products, meeting all local tax and legal requirements.
Download
Invoice Forlance Work
An Austrian-compliant invoice document for freelance work, meeting local tax and commercial law requirements while detailing services provided and payment terms.
Download
Expense Reimbursement Invoice
An Austrian-compliant invoice document for claiming reimbursement of business expenses, adhering to local tax and VAT regulations.
Download
Invoice Schedule
An Austrian law-compliant document that establishes billing procedures, payment terms, and invoicing requirements between business parties.
Download
Invoice Receipt
An Austrian-compliant financial document combining invoice and payment receipt functions, meeting local tax and commercial requirements.
Download
Consultant Invoice
An Austrian-compliant invoice document for consulting services, meeting local tax and commercial requirements while detailing services rendered and payment terms.
Download
Business Invoice Form
Austrian-compliant business invoice template incorporating all mandatory elements required by Austrian commercial and tax law.
Download
Auto Invoice
Austrian-compliant automotive invoice template incorporating vehicle specifications, parts, labor, and tax requirements under Austrian law.
Download
Auto Repair Invoice
An Austrian-compliant invoice document detailing automotive repair services, parts, and costs, meeting local VAT and consumer protection requirements.
Download
Shop Receipt
An Austrian shop receipt (Kassenbeleg) is a fiscal document providing proof of transaction, complying with Austrian tax and consumer protection regulations.
Download
Simple Rent Receipt
An Austrian rent receipt (Mietzinsquittung) documenting rental payments, compliant with Austrian tenancy laws and fiscal regulations.
Download
Time And Material Billing
Austrian law-governed Time and Materials billing agreement for professional services, incorporating rate structures and billing procedures compliant with Austrian commercial code.
Download
Professional Services Invoice
An Austrian-compliant invoice document for billing professional services, meeting local VAT and invoicing regulations while detailing service provision and payment terms.
Download
Invoice For Sole Trader
An Austrian-compliant invoice document issued by a sole trader, meeting local commercial and tax requirements while serving as an official payment request.
Download
Car Service Invoice
An Austrian-compliant invoice documenting automotive services performed, parts supplied, and associated costs, meeting all local tax and consumer protection requirements.
Download
Invoice Refund
A formal document under Austrian law for processing and recording invoice refunds, ensuring compliance with local tax and business regulations.
Download
Invoice Word For Consulting Services
An Austrian-compliant invoice template for consulting services, meeting all local VAT and commercial law requirements.
Download
Travel Expenses Invoice
An Austrian-compliant invoice document for claiming business travel expense reimbursements, structured according to local tax and accounting regulations.
Download
Landscaping Bill
An Austrian-compliant billing document for landscaping services, including detailed service itemization and mandatory billing elements under Austrian law.
Download
Cab Receipt
An Austrian-compliant taxi service receipt document that meets local VAT and transportation regulatory requirements while providing proof of service and payment.
Download
Time And Material Invoice
An Austrian-compliant invoice document that details time spent and materials used in project delivery, including VAT and payment requirements under Austrian law.
Download
Invoice Summary
An Austrian-law compliant document that consolidates multiple invoices into a single summary, including required tax and payment information.
Download
Credit Card Invoice
An Austrian-compliant monthly credit card statement detailing transactions, fees, and payment obligations under Austrian banking and consumer protection laws.
Download
Paycheck Invoice
An Austrian paycheck invoice documenting employee compensation, statutory deductions, and net payment in compliance with Austrian employment and tax regulations.
Download
Invoice For Services Rendered
An Austrian-compliant invoice document for services rendered, meeting UStG and UGB requirements, used to request payment and document service delivery for tax purposes.
Download
Medical Bill
An Austrian-compliant medical bill for healthcare services, including detailed treatment and cost information in accordance with local healthcare regulations.
Download
Balance Invoice
An Austrian-law compliant invoice document used to reconcile payments and outstanding balances between business parties, incorporating tax and commercial law requirements.
Download
Late Payment Invoice
An Austrian-compliant invoice document for overdue payments, including statutory late payment charges and collection costs under Austrian commercial law.
Download
Medical Records Invoice
An Austrian-compliant invoice for medical records services that meets local healthcare regulations and EU data protection requirements.
Download
Heating And Cooling Invoice
An Austrian-compliant invoice document for heating and cooling services, detailing consumption, charges, and payment requirements according to local energy and tax regulations.
Download
Overdue Invoice
An Austrian law-compliant formal payment reminder for overdue invoices, including statutory late payment terms and legal notices.
Download
Renovation Invoice
An Austrian-compliant invoice document for renovation works, including detailed cost breakdowns and adhering to local tax and construction regulations.
Download
Expense Invoice
An Austrian-compliant expense invoice document used for claiming and recording business-related expenses, adhering to local tax and commercial regulations.
Download
Commercial Invoice
An Austrian commercial invoice documenting business transactions, compliant with national and EU regulations, serving as both a payment request and tax document.
Download
Travel Invoice
An Austrian-compliant invoice document detailing travel services, costs, and terms, meeting local VAT and travel industry regulations.
Download
Timesheet Invoice
An Austrian-compliant timesheet invoice template for billing professional services, including detailed time tracking and mandatory invoice elements under Austrian law.
Download
Warehouse Invoice
An Austrian-compliant invoice document for warehouse storage and handling services, meeting local VAT and commercial code requirements.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)