The Display Screen Assessment Template has been developed in response to the increasing prevalence of computer-based work and the associated health and safety risks in Australian workplaces. This document is essential for organizations to fulfill their obligations under the Work Health and Safety Act 2011 and related regulations regarding the safe use of display screen equipment. The template should be used when setting up new workstations, conducting regular assessments, addressing reported discomfort or health concerns, or implementing significant changes to existing workstation setups. It includes comprehensive sections covering equipment specifications, environmental factors, work patterns, and ergonomic considerations, along with risk assessment tools and practical recommendations for improvements. The document is designed to be compliant with Australian workplace safety standards while remaining adaptable to various workplace settings and organizational needs.
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1. Assessment Information: Basic details including date of assessment, assessor name, employee details, workstation location, and equipment details
2. Current Health Status: Employee's relevant health information, including any existing conditions or symptoms related to DSE use
3. Display Screen Equipment Details: Specific information about the monitor/screen including size, position, brightness, contrast, and any existing issues
4. Workstation Setup: Assessment of desk, chair, keyboard, mouse, and other peripheral equipment positioning and condition
5. Environmental Factors: Evaluation of lighting, glare, noise, temperature, and ventilation in the workspace
6. Work Patterns: Analysis of time spent at workstation, break patterns, and task variety
7. Risk Assessment: Identification and evaluation of potential risks associated with the current setup
8. Immediate Actions Required: Urgent modifications or adjustments needed to address immediate risks
9. Recommendations: Detailed recommendations for improvements to equipment, setup, or work practices
10. Follow-up Requirements: Timeframe for implementing changes and next assessment date
1. Portable Device Assessment: Additional assessment for laptop, tablet, or other portable device use, required when employee regularly uses portable devices
2. Multiple Monitor Setup: Specific assessment for workstations with multiple display screens, used when employee works with more than one monitor
3. Remote Working Considerations: Additional assessment factors for home or remote working environments, included for remote workers
4. Specialized Equipment Assessment: Assessment of specialized input devices or assistive technology, included when non-standard equipment is used
5. Pregnancy Considerations: Additional ergonomic considerations for pregnant employees, included when applicable
6. Disability Accommodations: Specific assessment criteria for employees requiring workplace adjustments due to disabilities
1. Appendix A: Workstation Setup Guide: Visual guide showing correct posture and equipment positioning
2. Appendix B: Risk Assessment Matrix: Standard matrix for evaluating and scoring identified risks
3. Appendix C: Equipment Specifications: Technical specifications and adjustment ranges for standard workplace equipment
4. Appendix D: Exercise Guide: Recommended stretches and exercises for DSE users
5. Appendix E: Legal Requirements Reference: Summary of relevant WHS regulations and standards
6. Appendix F: Assessment Checklist: Detailed checklist for assessors to ensure all areas are covered
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Financial Services
Professional Services
Healthcare
Education
Government
Media and Entertainment
Manufacturing
Retail
Telecommunications
Legal Services
Insurance
Mining
Construction
Research and Development
Relevant Teams
Workplace Health and Safety
Human Resources
Facilities Management
Operations
Risk and Compliance
Employee Relations
Occupational Health
Environmental Health and Safety
Property Services
People and Culture
Relevant Roles
Workplace Health and Safety Manager
Occupational Health and Safety Officer
HR Manager
Facilities Manager
Office Manager
Ergonomist
Risk Assessment Officer
Compliance Officer
Health and Safety Coordinator
Workplace Rehabilitation Coordinator
Environmental Health Officer
Safety Consultant
Operations Manager
Employee Relations Manager
Workplace Wellness Coordinator
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