The Salary Declaration Form is a fundamental document in Belgian employment relationships, required whenever an employee begins employment or experiences significant changes in their compensation structure. This form serves multiple purposes: it provides a clear record of the agreed-upon compensation package, ensures compliance with Belgian labor laws and tax regulations, and serves as a reference document for both employer and employee. The form must include all components of compensation, from base salary to benefits and allowances, as mandated by Belgian legislation. It is particularly important for tax purposes and social security calculations, and must be maintained in accordance with Belgian privacy laws and GDPR requirements. The document is typically updated annually or when significant changes occur in the employee's compensation package.
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1. Employee Information: Personal details including name, national registration number, address, and employment start date
2. Employer Information: Company details including legal name, enterprise number, address, and contact information
3. Base Salary Details: Declaration of the basic salary amount, payment frequency, and calculation basis (monthly/hourly)
4. Regular Allowances: Standard recurring additions to base salary such as meal vouchers or transportation allowance
5. Working Time Declaration: Standard working hours, schedule, and full-time equivalent percentage
6. Tax Status Declaration: Employee's tax situation including dependents and any special tax status
7. Social Security Information: Details relevant to social security contributions and status
8. Payment Information: Bank account details and payment method specifications
9. Declaration of Truth: Statement confirming the accuracy of provided information
10. Signatures: Space for employee and employer signatures with date
1. Variable Compensation: Details of performance-based bonuses, commissions, or variable pay components - include when applicable
2. Company Car Benefits: Information about company car or mobility budget - include when vehicle is provided
3. Insurance Benefits: Details of additional insurance coverage like group health or life insurance - include when offered
4. Stock Options/RSUs: Information about equity compensation - include for employees receiving stock-based compensation
5. Special Allowances: Documentation of specific role-based allowances (on-call, shift work, etc.) - include when applicable
6. Expatriate Benefits: Special provisions for international workers - include for expatriate employees
7. Representation Allowance: Details of representation or entertainment allowances - include for management positions
1. Schedule A - Salary Breakdown: Detailed breakdown of all salary components and calculations
2. Schedule B - Benefits Overview: Comprehensive list and monetary value of all benefits
3. Schedule C - Deductions Schedule: Breakdown of all applicable tax and social security deductions
4. Appendix 1 - Supporting Documents: List of required supporting documents (ID, certificates, etc.)
5. Appendix 2 - Benefit Elections: Forms for selecting optional benefits and allowances
6. Appendix 3 - Tax Calculation Sheet: Detailed calculation of tax withholding based on declared information
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Retail
Professional Services
Education
Construction
Hospitality
Transportation
Energy
Telecommunications
Public Sector
Non-Profit
Media and Entertainment
Real Estate
Agriculture
Mining
Automotive
Pharmaceutical
Relevant Teams
Human Resources
Payroll
Finance
Legal
Compliance
Tax
Personnel Administration
Employee Services
Compensation and Benefits
HR Operations
Relevant Roles
Human Resources Manager
Payroll Specialist
Compensation and Benefits Manager
HR Business Partner
Finance Manager
Tax Specialist
HR Director
Payroll Administrator
HR Administrator
Compliance Officer
HR Operations Manager
Benefits Coordinator
HR Analyst
Finance Director
Employment Law Specialist
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