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Character Reference Letter For Employment Template for Germany

A Character Reference Letter for Employment under German law is a formal document that provides insight into an individual's personal qualities, character traits, and professional conduct. This document, while not a mandatory employment document like the German 'Arbeitszeugnis' (work certificate), serves as a supplementary reference that focuses on personal attributes rather than technical skills. The letter must comply with German data protection regulations (GDPR and BDSG) and maintain the German principle of providing truthful yet benevolent references. It typically includes information about the reference provider's relationship with the candidate, specific examples of character traits, and a clear recommendation for future employment.

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What is a Character Reference Letter For Employment?

The Character Reference Letter For Employment is a crucial document in the German employment landscape, complementing the mandatory 'Arbeitszeugnis' (work certificate). While not legally required, it provides valuable personal insights that might not be covered in formal employment references. The document is particularly useful when a candidate needs character attestation from someone who has observed their personal qualities and professional conduct, such as former supervisors, colleagues, or mentors. The letter must adhere to German legal frameworks, including data protection laws (GDPR and BDSG) and labor law principles. It should be written in a positive yet truthful manner, following the German 'principle of benevolence' while providing specific examples and concrete observations about the candidate's character, reliability, and interpersonal skills.

What sections should be included in a Character Reference Letter For Employment?

1. Letter Header: Include writer's contact information, date, and recipient's details in proper German business letter format

2. Subject Line (Betreff): Clear indication that this is a character reference letter for [Person's Name]

3. Salutation: Formal greeting to the recipient, if known, or appropriate general salutation

4. Introduction: Writer's introduction, relationship to the candidate, and duration of acquaintance

5. Character Assessment: Detailed description of the person's character traits, reliability, and personal qualities

6. Professional Qualities: Overview of relevant professional characteristics, work ethic, and interpersonal skills

7. Specific Examples: Concrete examples demonstrating the mentioned qualities

8. Closing Statement: Strong recommendation and offer to provide further information

9. Signature Block: Formal closing, signature, name, and title of the reference provider

What sections are optional to include in a Character Reference Letter For Employment?

1. Academic Performance: Include when the reference is for a recent graduate or academic position

2. Leadership Experience: Add when the target role involves management or leadership responsibilities

3. Volunteer Work: Include when the candidate has significant voluntary contributions relevant to the target role

4. Special Achievements: Add when there are notable accomplishments that support the character reference

5. Language Skills: Include when language proficiency is relevant for the target position

What schedules should be included in a Character Reference Letter For Employment?

1. Performance Certificates: Copies of relevant certificates or awards that support the reference (if explicitly requested)

2. Project Documentation: Brief documentation of specific projects mentioned in the reference (if relevant and requested)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Germany

Publisher

Genie AI

Cost

Free to use

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