The Personal Reference Letter of Recommendation is a crucial document in German professional and academic contexts, serving as a personal endorsement of an individual's character, capabilities, and potential. While distinct from the formal Arbeitszeugnis (work reference), it must still comply with German legal requirements, particularly regarding data protection (GDPR and BDSG) and privacy rights. This document is typically used for academic applications, volunteer positions, character references for housing applications, or supplementary support for job applications. The letter should provide specific examples and observations about the recommendee while maintaining objectivity and truthfulness. Under German law, the content must be factual, balanced, and avoid any potential legal issues related to defamation or privacy violations.
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1. Letter Header: Current date, recommender's contact information, and professional title/position
2. Recipient Address Block: If addressed to a specific institution or 'To Whom It May Concern'
3. Opening Statement: Introduction of the recommender and their professional capacity or qualification to provide the reference
4. Relationship Context: Description of how long and in what capacity the recommender knows the person being recommended
5. Character Assessment: Specific examples and observations of the person's qualities, skills, and characteristics
6. Concluding Recommendation: Clear statement of recommendation and willingness to be contacted for further information
7. Signature Block: Formal closing, signature, and recommender's name and title
1. Academic Performance: Include when the recommendation is for educational purposes, describing academic achievements and potential
2. Volunteer/Community Service: Relevant for recommendations focusing on social engagement or community-oriented positions
3. Language Skills: Important when the recommendation is for international opportunities or language-dependent positions
4. Project Highlights: Specific examples of projects or initiatives where the person demonstrated exceptional skills
5. Personal Growth: Description of how the person has developed over time, useful for developmental opportunities
1. Professional Certificates: Copies of relevant certificates or qualifications mentioned in the letter
2. Project Documentation: Supporting materials for specific projects or achievements mentioned
3. Contact Information Sheet: Detailed contact information for follow-up queries, including preferred contact methods and availability
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