The Request Letter For Payment Release is a crucial business document used in German commercial contexts when seeking the release of payments that are due or being held. It is particularly relevant when payments are subject to specific release conditions, held in escrow, or require formal authorization for disbursement. The document must comply with German legal requirements, including the German Civil Code (BGB) and Commercial Code (HGB), particularly regarding payment terms, default provisions, and interest calculations. This type of letter is commonly used in various business scenarios, from construction project payments to contractual milestone completions, and should include comprehensive payment details, references to underlying agreements, and clear release instructions. The document serves both as a formal request and potential legal record, making it essential for proper documentation of payment obligations and their fulfillment under German law.
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1. Sender Details: Complete business address, contact information, and reference numbers of the sending party
2. Recipient Details: Complete business address and appropriate contact person/department of the receiving party
3. Date and Reference Line: Current date and relevant reference numbers (invoice numbers, contract numbers, etc.)
4. Subject Line: Clear indication that this is a payment release request
5. Payment Details: Specific amount due, currency, and original payment terms
6. Payment History: Reference to previous payments made or attempted, if any
7. Legal Basis: Reference to the underlying contract or obligation that forms the basis for the payment
8. Request Statement: Clear statement requesting the release of payment with specific deadline
9. Bank Details: Complete banking information for payment transfer
10. Closing: Professional closing statement, signature block, and position of signatory
1. Default Notice: Include when the payment is overdue and serves as a formal notice of default under BGB § 286
2. Interest Claim: Include when claiming default interest under BGB § 288
3. Previous Correspondence: Reference to previous payment requests or relevant communications when this is a follow-up letter
4. Urgent Notice: Include when immediate payment is critical and there are specific consequences of delay
5. Settlement Offer: Include when proposing a payment plan or settlement terms
6. Legal Consequences: Include when needing to outline potential legal actions in case of non-compliance
1. Original Invoice Copy: Copy of the original invoice(s) being referenced
2. Payment History Statement: Detailed statement showing payment history and outstanding amount
3. Contract Extract: Relevant excerpts from the underlying contract showing payment obligations
4. Previous Correspondence: Copies of previous payment requests or relevant communications
5. Proof of Delivery: Documentation confirming delivery of goods or services, if applicable
6. Bank Statement: Evidence of non-receipt of payment, if relevant
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