The Job Transfer Request Letter is a crucial document in German employment practice, used when an employee seeks to change positions within the same organization. This document is particularly important in the German business context, where employment changes must be properly documented to comply with labor laws, including the Bürgerliches Gesetzbuch (BGB) and Betriebsverfassungsgesetz (BetrVG). The letter should be used when an employee identifies an internal opportunity or needs to request a transfer due to professional development, personal circumstances, or organizational requirements. It typically includes detailed information about the current position, desired role, qualifications, and reasoning for the transfer request. The document serves as the formal initiation of the transfer process and may require consultation with the works council (Betriebsrat) in accordance with German workplace regulations.
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1. Sender's Details: Full name, current position, employee ID, and current department
2. Recipient's Details: Name and title of the appropriate authority (HR Manager/Department Head), department
3. Date: Current date in German format (DD.MM.YYYY)
4. Subject Line: Clear indication that this is a job transfer request (Versetzungsantrag)
5. Current Position Details: Description of current role, responsibilities, and duration in current position
6. Requested Transfer Details: Specific details about the desired new position, department, and location
7. Justification: Professional reasons for requesting the transfer
8. Preferred Timeline: Proposed date or timeframe for the transfer
9. Closing: Professional closing statement and signature
1. Qualifications Summary: Include when the new position requires different or additional qualifications that you possess
2. Previous Transfer History: Include if you have had previous transfers within the company that are relevant to this request
3. Personal Circumstances: Include when personal circumstances (e.g., family situation, health reasons) are relevant to the transfer request
4. Training Requirements: Include when acknowledging any additional training needed for the new position
5. Current Projects Status: Include when there are ongoing projects that need to be addressed in the transfer planning
6. Relocation Requirements: Include when the transfer involves moving to a different city or location
1. Current Job Description: Detailed description of current role and responsibilities
2. Relevant Certificates: Copies of relevant qualifications or certifications for the new position
3. Performance Reviews: Recent performance evaluations supporting the transfer request
4. Training Certificates: Documentation of completed training relevant to the requested position
5. Project Handover Plan: If applicable, a plan for transitioning current responsibilities
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