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The Job Offer Cancellation Letter is a crucial document used when an organization needs to formally withdraw an employment offer that has been previously extended to a candidate. This document, governed by Hong Kong employment law and the Employment Ordinance (Cap. 57), is typically used in situations where circumstances have changed after the initial offer was made, such as business restructuring, budget constraints, or discovery of material misrepresentation in the candidate's application. The letter must be carefully drafted to ensure legal compliance while maintaining professional courtesy, as it carries potential legal implications under Hong Kong law. It should clearly state the withdrawal decision, provide appropriate reasoning, and address any relevant matters such as document return or expense reimbursement, all while protecting the organization's interests and maintaining good corporate reputation.

1. Recipient Details: Full name and address of the candidate

2. Reference Information: Job offer details including position title, department, and original offer date

3. Main Statement of Cancellation: Clear statement that the job offer is being withdrawn

4. Reason for Cancellation: Brief, factual explanation for the withdrawal of the offer

5. Return of Documents: Request for return of any company property or documents if applicable

6. Closing Statement: Professional closing with regret and good wishes

7. Signature Block: Company representative's name, title, and signature