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Facility Management Contract for India

Facility Management Contract Template for India

A comprehensive legal agreement governed by Indian law that establishes the terms and conditions for facility management services. This contract outlines the responsibilities of the facility management service provider, including maintenance, operations, security, cleaning, and other support services. It incorporates compliance requirements with Indian labor laws, safety regulations, and environmental standards while defining service levels, performance metrics, and payment terms. The document includes provisions for staff management, regulatory compliance, risk allocation, and dispute resolution mechanisms specific to the Indian legal framework.

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Facility Management Contract

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What is a Facility Management Contract?

The Facility Management Contract serves as a crucial legal instrument for organizations seeking to outsource their facility management operations in India. This document is essential when a property owner or occupier requires professional management of their premises, including maintenance, housekeeping, security, and other support services. The contract must comply with Indian legislation, including the Contract Act 1872, labor laws, and safety regulations. It typically includes detailed service specifications, performance standards, pricing structures, and operational procedures. The Facility Management Contract is particularly relevant for commercial properties, industrial facilities, educational institutions, and healthcare facilities where professional facility management is critical for operational efficiency and regulatory compliance.

What sections should be included in a Facility Management Contract?

1. Parties: Identification of the service provider and client with full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of facility management services to be provided

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Service Provider's Obligations: Key responsibilities and commitments of the facility management company

7. Client's Obligations: Responsibilities and commitments of the client

8. Fees and Payment Terms: Pricing structure, payment schedule, and related terms

9. Service Levels: Performance standards and KPIs for service delivery

10. Staff and Personnel: Requirements for staff deployment, training, and management

11. Compliance and Permits: Regulatory compliance obligations and required permits

12. Insurance and Liability: Insurance requirements and liability allocation

13. Confidentiality: Protection of confidential information

14. Termination: Grounds and process for contract termination

15. Dispute Resolution: Process for resolving disputes between parties

16. General Provisions: Standard boilerplate clauses including notices, amendments, etc.

What sections are optional to include in a Facility Management Contract?

1. Emergency Services: Include when 24/7 emergency response services are part of the scope

2. Sustainability Requirements: Include when specific environmental or sustainability standards must be met

3. Security Services: Include when security services are part of the facility management scope

4. Asset Management: Include when the contract includes management of client's assets and equipment

5. Transition Services: Include when specific provisions are needed for handover from previous service provider

6. Force Majeure: Include detailed force majeure provisions when operating in areas with specific risks

7. Technology and Systems: Include when specific facility management software or systems are to be used

8. Utilities Management: Include when the scope includes management of utilities and related costs

What schedules should be included in a Facility Management Contract?

1. Schedule 1 - Scope of Services: Detailed breakdown of all services to be provided

2. Schedule 2 - Service Levels and KPIs: Detailed performance metrics and measurement criteria

3. Schedule 3 - Fee Schedule: Detailed pricing structure including base fees and variable components

4. Schedule 4 - Facility Details: Information about the facilities covered under the agreement

5. Schedule 5 - Equipment and Assets: List of equipment and assets covered under the service scope

6. Schedule 6 - Staff Requirements: Detailed staffing requirements including qualifications and experience

7. Schedule 7 - Reporting Requirements: Templates and frequencies for various reports

8. Schedule 8 - Emergency Procedures: Detailed procedures for handling emergency situations

9. Appendix A - Insurance Requirements: Detailed insurance coverage requirements

10. Appendix B - Health and Safety Standards: Specific health and safety requirements and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions


















































Clauses









































Relevant Industries

Real Estate

Commercial Property

Healthcare

Education

Industrial Manufacturing

Retail

Hospitality

Information Technology

Banking and Financial Services

Government and Public Sector

Logistics and Warehousing

Relevant Teams

Operations

Facilities Management

Legal

Procurement

Property Management

Contract Administration

Compliance

Risk Management

Real Estate

Building Services

Relevant Roles

Facility Manager

Operations Director

Property Manager

Procurement Manager

Legal Counsel

Operations Manager

Maintenance Supervisor

Contract Administrator

Chief Operating Officer

Real Estate Manager

Health and Safety Officer

Compliance Manager

Building Services Manager

Asset Manager

Security Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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